Skip to main content

Executive Assistant (Publicity)

Apply NowApply Later Job ID 10006309 Location Burbank, California, United States Business Studios Content Date posted Jul. 15, 2022 Flex Type Hybrid

- This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.

Job Summary:

Job Responsibilities
Provide day-to-day administrative support for high level executive including (but not limited to) the following:

  • Manage schedule, calendar and meetings for executive
  • Schedule and coordinate meetings with all relevant information
  • Ability to tactfully manage executive’s time, multi-task and communicate clearly and effectively with all team members  
  • Field heavy volume of daily phone calls and maintain accurate phone log
  • Screen and flag important incoming emails to appropriate team members, manage junk email, maintain and set up email rules
  • Arrange travel plans and create detailed itineraries for executive (and other executives where relevant) 
  • Maintain daily files for meetings (record as needed)
  • Handle talent/filmmaker jet requests
  • Liaise with the offices of the Chairman, President of the Studios, President of Marketing, etc. and create/maintain executive schedules and coordinate on the ground logistics for publicity global tours, conventions, film festivals and other events
  • Filing of reference materials, background and overview information
  • Preparation of all business-related expenses using Concur/SAP travel proxy role in a timely manner and checking all direct reports’ expenses are coded appropriately
  • Regularly correspond with external partners (agencies, internal partners and teams across the company, including internal Global Publicity Team, Pixar, Walt Disney Animation Studios, Lucasfilm and Marvel)
  • Handle executive’s mail and shipping requests, orders supplies/materials and process invoices (when necessary)
  • Maintain team and film related distribution lists and general office documents
  • Provide support at publicity events such as press days/junkets, premieres, screening when necessary
  • Other admin projects as assigned, including research

Job Requirements

  • Maintain standards of strict confidentiality with respect to all matters and documents
  • Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion when executive is out of the office
  • Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work
  • Proactively anticipate needs of executive and manage office time efficiently
  • Ability to maintain an efficient office, files, database, and information
  • Professional, friendly, easy-going manner to handle varied personalities, responsibilities and assignments
  • Ability to multitask and deliver under tight deadlines with a calm, professional manner
  • Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives and filmmakers, as well as business unit contacts and key external partners
  • High-level competency in general administrative skills including answering the phone, filing, etc.
  • Excellent typing skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Keynote and Outlook for meeting requests and calendaring
  • Ability to work overtime when necessary
  • Team player - willing to work with other assistants and staff at all levels in support of the marketing team in Burbank and worldwide
  • Positive attitude and the ability to be proactive, resourceful and flexible

Preferred Requirements

  • Candidate should have a strong passion for film publicity and movies and should be familiar with a variety of industry concepts, practices, and procedures, especially in publicity
  • Experience in the entertainment industry, ideally in publicity or marketing 
  • Ability to troubleshoot tech issues as they arise
  • Overall working knowledge with the SAP and Concur system

About Studios Content:

The Studios Content group encompasses a collection of world-class entertainment studios that produce high-quality cinematic storytelling for both theatrical and streaming release. It is also home to Disney Theatrical Productions, producer of popular stage shows on Broadway and around the world.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with ABC, Inc., which is part of a business we call Studios Content.

ABC, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Apply NowApply Later

Watch Our Jobs

Sign up to receive new job alerts and company information based on your preferences.

Specify LocationsSelect a job category from the list of options. Select a location from the list of options. Finally, click “Add” to create your job alert.