Skip to main content

Executive Assistant, Searchlight Business Affairs

Apply NowApply Later Job ID 874013BR Location Burbank, California, United States Business Searchlight Pictures Date posted Nov. 04, 2021

Job Summary:

Provide administrative support to executives within Business Affairs in day-to-day activities with regards to the negotiation and documentation of agreed terms including, but not limited to, heavy phones, coordinating busy executive schedules, processing and creation of term sheets and correspondence, and organizing and filing of all paperwork and digital correspondence


  • Assist with preparation of simple summaries of contracts and rights and use of various assets.
  • Schedule meetings and conference calls
  • Arrange executive travel as needed
  • Handle correspondence
  • Prepare expense reports
  • Maintain organized, up-to-date files
  • Respond to emails
  • Photocopying, general office duties
  • Ability to trouble-shoot computer software problems and interface with the computer help desk
  • Assist with special projects (including tracking rights, payments and intellectual property uses) as needed
  • Other duties as required

Basic Qualifications:

  • Minimum 2 years administrative support experience within entertainment, and/or entertainment legal
  • PC and Apple knowledge – Microsoft Word/Outlook/Adobe (current versions), Excel a plus
  • Strong attention to detail and follow-through skills
  • Strong organizational and filing skills
  • Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
  • Demonstrated ability to effectively and professionally interface with high level executives, clients, business associates and employees
  • Demonstrated ability to prioritize, meet deadlines, and follow instructions.
  • Ability to work effectively in a team environment
  • Ability to handle confidential and sensitive information
  • Ability to exercise good judgment and use discretion
  • Ability to work with limited supervision
  • A self-starter with ability to anticipate issues and proactively problem solve
  • Proven experience in multi-tasking and working with multiple people and priorities
  • Ability to manage time wisely and prioritize effectively in a fast-paced environment
  • Enthusiastic attitude and strong work ethic

Preferred Qualifications:

  • SAP experience desired
  • Knowledge of the entertainment industry and key players.

Preferred Education

  • Bachelor's Degree

About Searchlight Pictures:

Searchlight Pictures is a specialty film company that both finances and acquires motion pictures. It has its own marketing and distribution operations, and the films are distributed internationally by Twentieth Century Studios.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Pictures, which is part of a business segment we call Searchlight Pictures.

Walt Disney Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Apply NowApply Later

Watch Our Jobs

Sign up to receive new job alerts and company information based on your preferences.

Specify LocationsSelect a job category from the list of options. Select a location from the list of options. Finally, click “Add” to create your job alert.