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Executive Assistant, Studio Title & Credit AdministrationApply Now Apply Later Job ID 693186BR Location Burbank, California, United States Business The Walt Disney Studios Date posted Sep. 18, 2019
Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then a Senior Executive Support Professional position in Credit & Title Administration at The Walt Disney Company might be right for you.
Our Senior Executive Support Professionals are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that handles, among other things, clearing titles, rating films, reviewing marketing materials and approving screen credits for all theatrical and Disney + films and would work with some of the most creative, intelligent people in the business. Join us – apply today!
This position currently reports to the Vice President of Credit & Title Administration.
Responsibilities:You would be responsible for the day-to-day workings of the leader(s) you support. We work with filmmakers, attorneys, production executives, post production executives, creative executives, marketing and publicity to create the films that movie-going audiences love and expect from the Disney brand. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive(s) you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need deep knowledge of the leadership and workings of Credit & Title Administration and of related departments across the Disney enterprise. As the “face” of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:
- Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know;
- Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you “own” completely and will provide regular assistance on others;
- Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
- Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
- Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting;
- Understand the day’s priorities so you can be strategic about how you direct phone calls;
- Schedule conference rooms, meetings and video chats;
- Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
- Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
- Draft letters and emails on behalf of your leaders;
- Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization;
- Manage large purchase orders and vendor contracts;
- Mentor and train younger support professionals in hard skills like computer programs, and soft skills like teamwork;
- Plan large, high-profile events like premiers, product launches, off-sites and team-building activities;
- At least 7 years supporting a Vice President and/or equivalent experience;
- Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
- Desire to immerse yourself fully and learn all aspects of your executive’s business;
- Ability to multi-task and prioritize deadlines/deliverables;
- Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
- A calm head and steady hand to deal with the unexpected;
- “EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
- Complete reliability handling confidential, often highly sensitive information;
- Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;
- Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
- Very strong organizational skills and extreme attention to detail; and
- A highly professional demeanor, positive outlook and a can-do attitude.
- Experience at The Walt Disney Company
- Experience working in a large public corporation; and
- Good knowledge of the entertainment industry as a whole.
- Bachelor’s degree and/or equivalent experience
- Master’s degree
About The Walt Disney Studios:
For over 90 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today the Studio brings quality movies, music and stage plays to consumers throughout the world. Feature films are released under the following banners: Disney, including Walt Disney Animation Studios and Pixar Animation Studios, Disneynature, Marvel Studios and Lucasfilm. The Disney Music Group encompasses the Walt Disney Records and Hollywood Records labels, as well as Disney Music Publishing. The Disney Theatrical Group produces and licenses live events, including Disney on Broadway, Disney On Ice and Disney Live!. Ours is a culture of innovation, inspiration and collaboration that brings together visionary artists, gifted technologists and savvy business minds to conjure up magical entertainment experiences for a global audience.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Walt Disney Pictures, which is part of a business segment we call The Walt Disney Studios.
Walt Disney Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.