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Executive Assistant (Targeted Marketing & Field Publicity)

Apply NowApply Later Job ID 977513BR Location Burbank, California, United States Business The Walt Disney Studios Date posted May 16, 2022 Flex Type Hybrid

- This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.

Job Summary:

It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios. Ours is a culture of innovation, inclusion, collaboration and creativity. Stories shape how we see ourselves and everyone around us. As storytellers, we have the power to not only uplift and inspire, but also to champion the spectrum of voices in our world. If you want to help tell compelling, diverse and enduring stories through movies, music or live theater, then we want to hear from you.

Responsibilities:

  • Work across all Studio theatrical, Disney+ and Hulu film and series titles through release, including awards
  • Executive Desk Support, Calendars & Scheduling, Phones, Expenses, Executive Travel, Drive Ons
  • Manage schedule, calendar and meetings for executive
  • Ability to tactfully manage executive’s time, multi-task and communicate clearly and effectively with all team members
  • Fulfill misc. talent/filmmaker requests
  • Create and manage film/series specific team documents, talent and filmmaker schedules, etc.
  • Create and manage North American film festival documents and charts
  • Create press break reports and manage campaign summaries
  • Handle budget invoicing including invoice coding
  • Manage CMC / CTA card reconciliation
  • Provide support with logistics as needed including back up help for talent and filmmaker global travel
  • Oversee cars (booking, confirming, onsite management, etc.) for regional events, regional press days, conventions, film festivals, etc.
  • Work press events such as premieres, junkets, long lead days, festivals, conventions, etc.
  • Support PGS/GSS entries as needed
  • Support creation of filmmaker presentations
  • Responsible for pulling weekly screening reports for executive

Overall Responsibilities:
  • Heavy meeting coordination, logistics, preparation, invitations and materials
  • Calendar Management; coordinate travel, long range planning and day-to-day meetings
  • Primary contact for all incoming phone calls and communications (both mail and email)
  • Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc
  • Supports departmental projects and executives as needed
  • Preparation of all business-related expenses using SAP travel proxy role ensuring expense reports are completed and filed in a timely manner
  • Other duties as required

Basic Qualifications:

  • Proficient in PC and MAC
  • Keynote experience required
  • Excellent Computer Skills required – Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint
  • Minimum two years administrative experience at senior management level within entertainment industry
  • Demonstrated ability to prioritize, meet deadlines make decisions, change course of action quickly, flexible
  • Be able to work in a highly matrix organization (ability to work with multiple leaders; managing work demands from multiple sources)
  • Demonstrates ability to ask questions, raise concerns, effective problem solver
  • Detail oriented with the ability to maintain professionalism under pressure
  • Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
  • Effective communicator, both verbally and written
  • Positive attitude and the ability to be proactive, resourceful and flexible
  • Strong people skills, including the ability to work effectively with other assistants and staff at all levels
  • Team player and easy-going manner to handle varied personalities, responsibilities and assignments
  • Detail oriented with superior organization skills
  • Ability to be flexible with work schedule and to work overtime
  • Passionate about entertainment, including both movies and episodic series content

Preferred Qualifications:

  • Candidate should have a strong passion for film and series publicity and should be familiar with a variety of industry concepts, practices, and procedures, especially in publicity
  • Experience in the entertainment industry, ideally in publicity or marketing
  • Ability to troubleshoot tech issues as they arise
  • Overall working knowledge with the SAP and Concur system

Preferred Education

  • Bachelor’s Degree OR equivalent experience

About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with ABC, Inc., which is part of a business we call The Walt Disney Studios.

ABC, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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