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Be Part of the Story

Production Department Secretary

Apply Now Apply Later Job ID 762668BR Location Burbank, California, United States Business Disney Television Animation Date posted Jun. 24, 2020

Job Summary:

The Production Department Secretary is the communication hub of a television series production. They are primarily responsible for phones and scheduling meetings for the show leadership and crew, preparing and executing expense reports and show credits, partnering with the script department and story editor, and organizing crew events, as well as purchasing snacks and supplies.


Coordinating and scheduling meetings for Executive Producers and Line Producer
Maintaining production calendar
Answering phones for Executive Producers taking messages and managing emails
Compiling, ensuring accuracy and distributing show credits
Completing expense reports as per DTVA procedures
Posting record memos to show servers
Interacting with Writers, Line Producers and Story Editors to prepare scripts
Partnering with script department to facilitate distribution of scripts at all key stages of the production: From Premise, Outlines, and all versions of Script (including Final/Numbered and Recording and Conformed) and Pick Ups & ADR, as well as other written material, as directed by Show Runners, Line Producer and Story Editor
Timely formatting of ADR scripts for records
Communication with Casting Department to ensure all pertinent materials are at recording sessions
Assist casting coordinator at records when needed
Completing travel authorizations and coordinating travel for production crew both domestic and international
Ordering supplies for crew/production through SAP E-Source and approved vendors
Increasing crew morale by suggesting and organizing team-building activities (crew potlucks, birthday celebrations, etc.)
Point person for facilities; contact operations for crew needs
Filing & Photocopying as needed
Distribution of materials
Performing all other applicable duties as assigned by Line Producer/Executive
Post music lyrics to show server
Conform music lyrics from the locked animatic and send for Legal/Standards & Practices approval

Basic Qualifications:

Ability to oversee multiple tasks and solve problems in a fast-paced environment
Positive attitude with the ability to be flexible
Excellent organizational, verbal, written, e-social skills and acumen

Preferred Qualifications:

Mac or PC proficient.
Microsoft Office – knowledgeable use of Microsoft Excel, Microsoft Word, Microsoft Outlook and PowerPoint
Final Draft
Adobe Acrobat Pro
Adobe Photoshop
Knowledge of SAP and Concur

Required Education

Associates degree or equivalent work experience

Additional Information:

Status: Non-exempt hourly, Union OPEIU
Equal Opportunity Employer--Female/Minority/Veteran/Disability/Sexual Orientation/Gender Identity

About Disney Television Animation:

Disney Television Animation loves characters. Characters reveal our deepest emotions and what it means to be human… even if you're an animated duck, mouse, muppet, lion, boy or girl. Are you the type of character that loves animation and wants to be part of the team that makes the magic happen? Disney Television Animation, an integral part of The Walt Disney Company, creates many of the company's most beloved animated shows. If you've got a passion to join our team of talented professionals, we want to hear your story.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Pictures, which is part of a business segment we call Disney Television Animation.

Walt Disney Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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