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Trip Manager-Private Jet Operations, Adventures & Expeditions

Apply NowApply Later Job ID 10051087 Location Celebration, Florida, United States Business Disney Parks, Experiences and Products Date posted May 23, 2023

Job Summary:

As a Trip Manager you would be responsible for assisting in the operations and on-ground trip logistics for luxury international travel programs. This position is responsible for assisting in the coordination with local in-country operators regarding all bookings, logistics, extra arrangements, special considerations, trip details, etc.

This position requires the ability to effectively interact and communicate with On-Trip Staff, Guests, Contact Center Team, and suppliers, both written and verbally. Relationships with On Trip Staff and suppliers must be created, nurtured, and maintained.

The Trip Manager is responsible for maintaining quality and standards set forth by the Company. Partnering with other departments within Adventures by Disney and National Geographic Expeditions is essential. This includes, but is not limited to, Operations, Trip Development, Legal, Sales, Marketing, and Finance.

This position may include occasional travel.


  • Work closely with Destination and Trip Managers, local suppliers, and On-Trip Staff by providing daily partnership.

  • Maintain relationships with global in-country operators. Coordinate with local operators regarding bookings, logistics coordination, extra arrangements, special considerations, trip details, etc., for an assigned group of itineraries to ensure seamless operation of trips.

  • Communicate clearly and accurately all trip logistics and needs via email, teleconferencing and phone.

  • Maintain strict adherence to internal and program deadlines.

  • Conduct briefing calls with operators and hold them accountable for implementation of on-the-ground logistics.

  • Assist with itinerary modification for existing programs; responsible for tour itinerary change management.

  • Assist in the day-to-day process to deliver a great Guest, supplier, and Cast experience.

  • Run supplier reports, QC for errors and make changes. Provide suppliers with Guest counts, rooming lists, and special requests.

  • Documentation: Prepare documentation for Guest mailings, internal documents, tour manager documents, policies and procedures. Prepare all documents and items necessary for trip staff (e.g., escort books, visas on arrival, and landing cards), as well as trip manuals, transfer and rooming lists, flight manifests, extra arrangement details, and traveler preferences. Prepare and collate mailings as needed.

  • Assist Contact Center Team in managing Guest relationships from the time of booking through post-trip communication. Responsible for timely planning and procurement of extra arrangements as requested by Guests.

  • Ability to read contracts and assist in preparing/redlining/editing/proofing of documents.

  • Maintain contract terms in internal database. Monitor payment, cancellation, and attrition dates.

  • Create spreadsheets, word documents, and PowerPoint presentations to increase productivity and streamline business needs.

  • Create annual purchase orders for Suppliers and facilitate payment of approved supplier invoices.

  • Monitor Guest and On-Trip Staff feedback and action plan with Destination Manager.

  • Establish consistent itinerary documentation for Marketing and Sales, website, reservations, and other internal and external partners as needed.

  • Develop appropriate job aids to complement destination operating guidelines.

  • Participate in weekly Manager On-Duty responsibilities by being a primary or back-up MOD.

  • Answers operations questions from Florida Operations Team and Contact Center.

  • Responsible for timely and accurate entry of traveler and trip information into CRM.

  • As needed, act as part of the Advance Staff to ensure on-ground logistics are finalized prior to the arrival of the Private Jet.

  • Other duties as required or assigned, including various projects.

Basic Qualifications

  • Experience working in an office environment.

  • Working knowledge of office equipment and software applications including SAP, Microsoft Outlook, Word, Excel, PowerPoint, and Concur and willingness to learn new applications as needed.

  • Knowledge of the travel and hospitality industry and booking travel.

  • Excellent oral and written communication skills and the ability to clearly and effectively correspond with international suppliers for whom English is likely not their first language. Foreign language skills are a plus.

  • Possesses a demonstrated ability to anticipate problems and find creative solutions to challenging situations.

  • Ability to present complicated information in a clear and simple manner.

  • Highly organized, able to multi-task multiple high priority projects and manage several programs and/or departures at the same time and across multiple destinations.

  • Demonstrated experience with coordinating logistics as well as strong implementation skills.

  • Ability to meet project deadlines and deliverables in a timely manner to ensure the project meets target deadlines.

  • Strong problem-solving skills and ability to multitask.

  • Ability to work on assigned projects with minimal supervision.

  • Strong administrative and organizational skills.

  • Proven interpersonal skills and ability to partner with others.

  • Unwavering accuracy, excellent and systematic organizational skills and flawless attention to detail are necessary.

  • A positive attitude is essential and a key to success in the position.

  • Enjoy working in a fast-paced professional office environment.

Required Education

  • Bachelor’s degree or equivalent work experience.


About Disney Parks, Experiences and Products:

The Disney Parks, Experiences and Products segment includes Disney’s iconic travel and leisure businesses, which include six resort destinations in the United States, Europe and Asia, a top-rated cruise line, a popular vacation ownership program, and an award-winning guided family adventure business. Disney’s global consumer products operations include the world’s leading licensing business across toys, apparel, home goods, digital games and apps; the world’s largest children’s publisher; Disney store locations around the world; and the shopDisney e-commerce platform.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: Disney Entertainment, ESPN, Disney Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Adventures by Disney ABD, LLC, which is part of a business we call Disney Parks, Experiences and Products.

Adventures by Disney ABD, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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