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Trip Manager, Trip Operations-Land & Cruise, Adventure & Expeditions

Apply NowApply Later Job ID 10038902 Location Celebration, Florida, United States Business Disney Parks, Experiences and Products Date posted Jan. 18, 2023

Job Summary:

Adventures by Disney and National Geographic Expeditions offer immersive, guided travel experiences for families, friends, individuals, and couples to explore the world's greatest destinations. 

The Trip Manager will be a member of the Adventures by Disney & National Geographic Expedition Operations Land and Cruise team and help manage an assigned portfolio of programs which may include Group Trips, Expedition and River Cruises, Private Adventures and Expeditions, and Custom Expeditions. You will assist and support the Destination Manager in operating programs, assist On-Trip Staff in destination, prepare and distribute trip-related documents, work in SAP to request invoice payment and purchase orders and a variety of staff-related responsibilities including gratuity reporting and processing expenses in Concur. 

You will be asked to effectively interact and communicate with On-Trip Staff, Guests, Contact Center Team, and suppliers, both written and verbally. Relationships with On-Trip Staff and Suppliers must be created, nurtured, and maintained. 

The Trip Manager maintains product quality and standards as set forth by the Company. Partnering with other departments within the company, such as Trip Development, Legal, Marketing and Finance, is essential. 

Occasional domestic and/or international travel may be required for this position depending on business needs. 

You will report to the Destination Manager 


  • Work with Destination Managers and On-Trip Staff by providing daily partnership. 

  • Work with and maintain relationships with global in-country operators. Coordinate with local operators regarding bookings, logistics coordination, extra arrangements, special considerations, trip details, etc., for an assigned group of itineraries to ensure seamless operation of trips. Communicate clearly and accurately all trip logistics and needs by email, teleconferencing and phone. Provide suppliers with needed reports on deadline, including Guest counts, rooming lists and special requests. Conduct briefing calls with operators and hold them accountable for implementation of on-the-ground logistics. 

  • Be a proctor for On-Trip Staff trip expenses and hours worked on weekly basis in SAP. 

  • Coach and mentor On-Trip Staff. 

  • Prepare all documents and items necessary for On-Trip Staff, tour and itinerary logistic notes, transfer and rooming lists, flight manifests, extra arrangement details and traveler preferences. Book travel for staff as needed. 

  • Create annual purchase orders in SAP for suppliers. 

  • Review invoices for accuracy; provide feedback to Destination Managers; request invoice payment in SAP. 

  • Read and understand contracts and help prepare/redline/edit/proof documents. 

  • Prepare, compile and distribute accurate Guest-facing documents.

  • Create spreadsheets, word documents, and PowerPoint presentations as needed to increase productivity and refine business needs. 

  • Monitor Guest and On-Trip Staff feedback and action follow-up plans with Destination Manager as needed. 

  • Help with itinerary modification for existing programs, responsible for tour itinerary change management. 

  • Establish consistent itinerary documentation for Marketing and Sales, website, reservations, and other partners as needed. 

  • Develop appropriate job aids to complement destination operating guidelines. 

  • Participate in staffing after-hours emergency phone on a scheduled basis.

  • Answer operations questions for internal partners.

  • Other tasks as required or assigned.

Basic Qualifications

  • Experience working in an office environment.

  • Working knowledge of office equipment and software applications including SAP, Microsoft Outlook, Word, Excel, PowerPoint and Concur and willingness to learn new applications as needed. 

  • Knowledge of the travel and hospitality industry and booking travel. 

  • Excellent oral and written communication skills. 

  • Recognize problems, identify possible causes and resolve routine issues. 

  • Self-starter with ability to handle multiple, high priority tasks in an organized fashion within a fast-paced work environment. 

  • Demonstrated experience coordinating logistics and strong implementation skills. 

  • Ability to meet project deadlines and deliverables on time to ensure the project meets target deadlines. 

  • Strong administrative and organizational skills. 

  • Detail oriented. 

  • Strong problem-solving skills and ability to multitask. 

  • Ability to work on assigned projects with minimal supervision.

  • Strong interpersonal skills and ability to partner with others.

Required Education 

  • Bachelor's degree or equivalent work experience.


About Disney Parks, Experiences and Products:

The Disney Parks, Experiences and Products segment includes Disney’s iconic travel and leisure businesses, which include six resort destinations in the United States, Europe and Asia, a top-rated cruise line, a popular vacation ownership program, and an award-winning guided family adventure business. Disney’s global consumer products operations include the world’s leading licensing business across toys, apparel, home goods, digital games and apps; the world’s largest children’s publisher; Disney store locations around the world; and the shopDisney e-commerce platform.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Adventures by Disney ABD, LLC, which is part of a business we call Disney Parks, Experiences and Products.

Adventures by Disney ABD, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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