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Supervisor General Administration

Apply Now Apply Later Job ID 10078097 Location Chiba, Japan Business Disney Parks, Experiences and Products Date posted Feb. 14, 2024

Job Summary:

ウォルト・ディズニー・アトラクション㈱の総務部スーパーバイザーは、キャストが効率よく、最大限の能力を発揮して働けるオフィス環境を作る責任があります。安全で機能的なワークスペースを確保するため、会社の施設や設備を維持・監督します。


雇用形態:契約社員。契約更新の可能性有

業務内容(以下業務の一部):

オフィス施設管理

OLC(オリエンタルランド株式会社)施設サポート部門、OLC総務部、外部業者との交渉を通じて、施設の拡張、改修、修繕を処理する。

オフィスの外観に関する方針およびオフィスのガイドラインに従い、オフィス、会議室、駐車場などの屋内外の安全性と清潔さを監視する。

社用車管理

社用車の定期点検、年次点検、リースの日程調整、手配。

社用車の修理対応。 事故が発生した場合、警察との連絡から車両リース業者への事故報告書の提出まで全てのプロセスを管理する。

VIPドライバーとしてVIPの訪問をサポートする。

購買

社内備品の購買、在庫確認の管理

SAPを使用し、ベンダー契約を承認する

セキュリティ

セキュリティゲートクリアランスのリクエスト、および勤務時間外の不定期なセキュリティゲートクリアランスを処理する。

通行証発行の手続き、管理

その他

社内連絡業務

備品管理

シッピング

プロジェクトサポート

資料作成

必須スキル

日本の運転免許を所有し、運転する意欲のある方。必要に応じて目的地まで運転することもある

対人コミュニケーションスキル。

日英両言語での優れた文書および口頭でのコミュニケーション能力。

社内外関係者との関係構築、維持、管理能力。

事務処理、整理ができる方。

問題に適切に対応し、解決する能力。

マルチタスクをこなし、納期や納品物に優先順位をつけ、円滑で効率的なオペレーションを確保するためにその場で独自の判断を下す能力。

機密情報を確実に取り扱うことができる。

MS Office

歓迎スキル

SAPやConcurなどのプログラムの使用経験がある方、またはそれらを習得している方。

多国籍企業での実務経験3~5年以上

大卒または同等の学歴

Job Responsibilities:

The Supervisor for General Administration Division at Walt Disney Attractions Japan is responsible for creating an office environment where cast members can work efficiently and to their maximum potential. He/She will maintain and oversee the company facility and equipment to ensure that our workspace is safe and functional.

The position will be a contract position with the possibility for renewal.

Office Facilities Management-

  • Process and handle facility enhancements, renovations and repairs through negotiations with OLC (Oriental Land Company) Facility Support division, OLC General Administration, and external vendors.
  • Monitor the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, and parking lots according to office appearance policies and office guidelines.

Company Vehicle Management-

  • Schedule and arrange company vehicles' regular and annual inspections as well as their leases.
  • Handle company vehicle repairs.  In case of an accident, manage all processes starting from communicating with law enforcement to submitting accident reports to the vehicle lease vendor.
  • Support VIP visits as a VIP driver.

Purchasing-

  • Process and handle irregular purchase orders and expense reports through SAP
  • Monitor and approve new vendor contracts requested through SAP

Security Procedures-

  • Ensure proper security measures for the workplace such as process regular and VIP security gate clearance requests outside working hours.
  • Create and maintain OLC security passes through OLC counterparts.

Others-

  • Orchestrate communication of communique handling
  • Oversee incoming and outgoing mail and shipments. 
  • Manage ad-hoc projects requested by the executive including creating presentations.

Required Skills

  • Possesses a Japanese Driver’s license and is willing to drive. Will be required to drive others to destinations as necessary.
  • Excellent written and verbal communication skills in both English and Japanese.
  • Strong interpersonal skills, and the ability to build, maintain, and manage relationships internally and externally
  • Strong organizational skills and attention to detail. Ability to track and organize a large volume of details, data, and tasks.
  • Ability to appropriately respond to and resolve cast issues with little direction.
  • Ability to multi-task and prioritize deadlines/deliverable
  • A proactive self-starter with a positive demeanor and a can-do attitude.
  • Reliably handle confidential information.
  • Comfortable in MS Office suite.
  • Experience using programs such as SAP and Concur or comfortable learning them as well as any other programs.

Preferred Qualifications

  • University degrees or equivalent
  • At least 3-5 years of working experience in multi-national companies.
  • Experience using SAP in purchasing.

About Disney Parks, Experiences and Products:

The Disney Parks, Experiences and Products segment includes Disney’s iconic travel and leisure businesses, which include six resort destinations in the United States, Europe and Asia, a top-rated cruise line, a popular vacation ownership program, and an award-winning guided family adventure business. Disney’s global consumer products operations include the world’s leading licensing business across toys, apparel, home goods, digital games and apps; the world’s largest children’s publisher; Disney store locations around the world; and the shopDisney e-commerce platform.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: Disney Entertainment, ESPN, Disney Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Attractions Japan, Ltd., which is part of a business we call Disney Parks, Experiences and Products.

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