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Be Part of the Story

Assistant to the Director of Culinary

Apply Now Apply Later Job ID R-02435 Location Emeryville, California, United States Business Pixar Animation Studios Date posted Feb. 14, 2020

Job Summary:


  • Act as a liaison between the Culinary Director, Managers, and team members
  • Assist in and contribute ideas for departmental unity and team spirit
  • Provide additional support to cafe staff (technical, administrative, record keeping)
  • Support the Culinary Director with outward facing communications to the department and the Studio: artful signage, chalkboards, marketing materials
  • Enter detailed, but concise, data into the digital menu program and Aloha POS; upload and generate sales reports as needed
  • Assist with employee timecards, educational allowance submittals, and ordering small wares and supplies
  • Identify areas for process improvements within the department and proactively share observations and ideas
  • Manage and reconcile department petty cash, American Express account, expense reports, invoices and receipts
  • Successfully manage the day to day tasks and operations, which may include but are not limited to:
    • Phone, email and slack correspondence
    • Update & publish digital daily menus
    • Shipping & Receiving
    • Contacts and electronic paper files
    • Office supply needs
    • Department manuals, processes, procedural documentation
    • Wiki updates
    • Organizational chart for department
    • Protect sensitive and confidential information

  • Coordinate and maintain the Café calendars, confirm weekly agendas in advance and proactively handle changes in scheduling
  • Plan and coordinate events, including department meetings and events, and outside vendor coordination, facilities, and facilitators
  • Arrange, document and track all internal and external training and compliance 
  • Review and submit travel expenses as well as department invoices for payment; initiate AP approvals, POs, and check requests
  • Serve as a backup for café staff functions such as café host, catering & event coordination, and other duties as tasked
  • Use and integrate software applications in managing and completing workload tasks
  • Take notes at meetings and prepare reports for attendees; create briefing materials
  • Partner with café leadership to maintain a positive team environment and represent the Café Team with a positive attitude and presence to Pixar employees, contractors, and guests
  • Assist with special projects as needed


  • Demonstrated independent judgment and decision-making skills
  • Demonstrated ability as a proactive problem solver; must have motivation and self-initiative
  • Advanced knowledge of Apple Mac applications including MS Word, Powerpoint, Excel
  • Excellent interpersonal skills in both verbal and written communication skills
  • Ability to learn and become proficient using Cafe software tools (Catering Request System, Word Press, Aloha, Wiki)
  • Experience as a proven team player and effective in role as technical resource
  • Demonstrated ability to take initiative where appropriate, working independently and/or as part of a team
  • Demonstrated ability to exercise excellent guest service, tact, courtesy, and good judgment in working with all levels of staff and outside clients
  • ·Strong organizational skills and attention to detail required
  • Consistent and regular follow through on all requests
  • Ability to prioritize multiple requests and projects in fast paced deadline driven environment
  • Demonstrated ability to maintain composure and focus in a demanding, fast-paced work environment 
  • Bachelor’s degree preferred
  • Minimum four years of administrative experience
  • Experience and interest in food and food service preferred
  • Proficient in Adobe Photoshop, Microsoft Office Suite, Wiki, and Google Calendar
  • Advanced proficiency with excel, including formulas, to draft monthly reports and periodic reports for Manager
  • Flexible nature with ability to prioritize, multi-task and follow through


  • Able to work with hands continuously

About Pixar Animation Studios:

Pixar Animation Studios, a wholly owned subsidiary of The Walt Disney Company, is an Academy Award®-winning film studio with world-renowned technical, creative and production capabilities in the art of computer animation. The Northern California studio has created some of the most successful and beloved animated films of all time, including “Toy Story,” “Monsters, Inc.,” “Cars,” “The Incredibles,” “Ratatouille,” “WALL•E,” “Up,” “Toy Story 3,” “Brave,” “Inside Out,” and “Coco.” Its movies have won 35 Academy Awards® and have grossed more than $13 billion at the worldwide box office to date.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Pixar Inc., which is part of a business segment we call Pixar Animation Studios.

Pixar Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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