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Be Part of the Story

Coordinator, Guest Services

Apply Now Apply Later Current 21CF Employees and Freelance / Contractors Apply Here Job ID R10009942 Location Evanston, Illinois, United States Business National Geographic Date posted Nov. 24, 2019


Guest-facing position responsible for the management of communications with trip participants from the time of booking through the time of travel, including any post-trip communication. Responsible for advising travelers on the nature of international travel, accurately communicating all personal and pre- and post- trip information between the travelers and Operations team members, assisting with booking added arrangements, ensuring all services are paid for in full and all required paperwork collected in a timely manner.


  • Manage hundreds of traveler relationships simultaneously from the time of booking through post-trip communication. Advise travelers on the nature of international travel, providing comprehensive and pertinent information. Provide excellent customer service that exceeds expectations and helps the client understand the value of traveling with National Geographic.
  • Responsible for timely collection of traveler payments and ensure all invoices are updated throughout trip. 
  • Responsible for timely in-house receipt of all required traveler paperwork including travel waivers and flight details.
  • Ensure that all traveler trip information is being accurately communicated between guests and Operations staff. 
  • Accurately enter traveler details in database and ensure they are kept up to date.
  • Other tasks as needed – Assist in creation of trip evaluations, reconciling bookings with Reservation teams, assist with creating insurance rosters for all booked travelers. 


  • B.A. degree or equivalent and/or at least 1 year of related experience or training. Background in customer service, logistics or travel is desired. International travel experience to at least two different regions of the world and experience working with luxury-oriented clients is preferred.
  • Destination Knowledge and Travel Experience: Experience traveling overseas is desired. Our travelers are well educated and well traveled and the ability to talk about destinations from first-hand experience is important. Managing group logistics and having served as a Tour Leader in the past is a plus.
  • Communication Skills: Excellent verbal and written communication skills. Ideal candidates will have superb people skills, a dynamic personality, be a sophisticated conversationalist, confident, empathetic and friendly.  Must be comfortable talking with clients on the phone. Foreign language skills are a plus.
  • Analytical and Problem Solving Skills: Demonstrated ability to anticipate problems, find creative solutions to challenging situations, and present complicated information in a clear and simple manner.
  • Organizational Skills: The candidate must be highly organized, able to multi-task, and manage hundreds of travelers with numerous itineraries and destinations.
  • Detail Orientation: Unwavering accuracy, excellent and systematic organizational skills, and flawless attention to detail are necessary.
  • Computer Skills: Working knowledge of Microsoft Word, Office, Excel, PowerPoint, and common Internet browsers and applications. A background using QuickBase, other databases, or CRM software is a plus.
  • Customer Service Orientation: Commitment to delivering the highest level of quality and service to clients.
  • Work Ethic: Ability to work independently and as part of a team. The candidate must be willing to lend a hand with any urgent task that may arise. A willingness to be involved in every aspect of the trip development process is important. A positive attitude is essential and a key to success in the position.
  • Eligibility: You must be eligible to legally work in the United States.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

About National Geographic:

National Geographic Partners LLC (NGP), a joint venture between Disney and the National Geographic Society, is committed to bringing the world premium science, adventure and exploration content across an unrivaled portfolio of media assets. NGP combines the global National Geographic television channels (National Geographic Channel, Nat Geo WILD, Nat Geo MUNDO, Nat Geo PEOPLE) with National Geographic’s media and consumer-oriented assets, including National Geographic magazines; National Geographic studios; related digital and social media platforms; books; maps; children’s media; and ancillary activities that include travel, global experiences and events, archival sales, licensing and e-commerce businesses. Furthering knowledge and understanding of our world has been the core purpose of National Geographic for 131 years, and now we are committed to going deeper, pushing boundaries, going further for our consumers … and reaching millions of people around the world in 172 countries and 43 languages every month as we do it. NGP returns 27 percent of our proceeds to the nonprofit National Geographic Society to fund work in the areas of science, exploration, conservation and education.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Global Adrenaline, Inc., which is part of a business segment we call National Geographic.

Global Adrenaline, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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