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Secretary V, Global Security

Apply NowApply Later Job ID 10019394 Location Glendale, California, United States Business The Walt Disney Company (Corporate) Date posted Sep. 20, 2022 Flex Type Hybrid

- This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.

Job Summary:

Do you have deep experience supporting a very high-level executive?  Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management?  If you’re nodding your head, then a Senior Executive Support Professional position in Global Security at The Walt Disney Company might be right for you.
Our executive support professionals are highly-respected because their skills are quite simply, essential.  You’d be a key member of a dynamic, fast-paced team that protects the magic around the world and would work with some of the most creative, intelligent people in the business. 
This position supports several Directors on the Global Security team.

Responsibilities :

Our team is responsible for providing a safe and secure environment for our employees, our guests, our content, our properties, and our brand. As a Secretary V, you will be responsible for the day-to-day workings of the leaders you support. It goes without saying that there will be expense reports, travel planning, hundreds of emails, and endless calendar jockeying, but this job is very much about people. The relationship you form with the executives you support is absolutely critical because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need deep knowledge of the leadership and workings of The Walt Disney Company. As the “face” of your executives within The Walt Disney Company, your professionalism, loyalty, and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:

  •  Manage multiple high-volume calendars including managing international calls/meetings
  • Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic, and fatigue levels
  • Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job
  • Review your leader’s schedule to build-in time for things like traveling to their next meeting
  • Understand the day’s priorities so you can be strategic about managing daily tasks
  • Schedule conference rooms, meetings, and video chats
  • Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
  • Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
  • Assist with onboarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization
  • Act as “casual buyer” of all office supplies for the department, and manage purchase orders and vendor contracts
  • Prepare regular reports and summaries -- you’ll have tasks that you “own” completely
  • Collaborate on projects by conducting research, writing, and fact-checking
  • Mentor and train younger support professionals in hard skills like computer programs, and soft skills like teamwork
  • Plan high-profile, complex events like global meetings, trainings and offsites as well as smaller-scale gatherings such as service recognition parties

Basic Qualifications :

  • At least 2 years of experience in an administrative role providing direct support to senior leaders or executives
  • Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
  • Desire to immerse yourself fully and learn all aspects of your executive’s business
  • Ability to multi-task and prioritize deadlines/deliverables
  • Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
  • A calm head and steady hand to deal with the unexpected
  • “EQ” skills to build bridges, forge alliances and encourage people to want to work with you
  • Complete reliability in handling confidential, often highly sensitive information
  • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
  • Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
  • Very strong organizational skills and extreme attention to detail
  • A highly professional demeanor, positive outlook, and a can-do attitude

Preferred Qualifications :

  • Prior experience supporting an executive or several executives at the Director level or above
  • Experience at The Walt Disney Company

Required Education :

  • High School diploma

About The Walt Disney Company (Corporate):

At Disney Corporate you can see how the businesses behind the Company’s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you’ll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with TWDC Enterprises 18 Corp., which is part of a business we call The Walt Disney Company (Corporate).

TWDC Enterprises 18 Corp. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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