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Be Part of the Story

Executive Assistant

Apply Now Apply Later Current 21CF Employees and Freelance / Contractors Apply Here Job ID R10009590 Location Greenwich, Connecticut, United States Business Blue Sky Studios Date posted Nov. 21, 2019


Provides administrative support to the Office of theCo-PresidentofBlue Sky Studios. Serves as day-to-day liaison betweenCo-Presidentand various internal and external parties. 

Must have the ability to exercise good judgement in a variety of situations with strong written and verbal communication skills.  Must be extremely detail-oriented, tech savvy, organized, pro-active, possess great interpersonal skills and have the ability to work in a discreet and confidential manner.

Exercise strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with a positive, flexible and professional disposition. Must be a forward thinker who actively seeks opportunities and proposes solutions.

Job Responsibilities:

  • Coordinates information, communications and resources to align with the Co-President’s vision and priorities.
  • Serves as an intermediary with executives, producers, directors, writers, talent, other assistants, external associates and visitors at all levels.
  • Understands priorities, as well as short term strategies and lays out a plan of how and when to tackle them.
  • Identifies and oversees any conflicting needs and handles matters expeditiously and proactively, following through on projects to successful completion, often with deadline pressures.
  • Coordinates domestic and international travel and logistics for the Co-President.
  • Creates a positive environment for all who interact with the office.
  • Responsibly and tactfully manages Co-President’s time, multi-tasks and communicates with authority.
  • Excellent follow-through skills and ability to meet deadlines, juggle priorities and apply good professional judgement on a daily basis.
  • Maintain impeccable integrity, professionalism, and discretion with regard to confidential information. Display excellent judgment, poise, and professionalism.
  • High degree of confidence with and efficient use of technology with proficiency in Google Suite, Microsoft Word, Excel, PowerPoint, web conference software, internet research, etc.).
  • Processes and organizes expense reports.
  • Drafts correspondence and manages incoming/outgoing mail.
  • Meeting coordination, logistics, preparation, invitations and materials.
  • Provides overall administrative support including, but not limited to, answering phones, greeting visitors and arranging day to day meetings.

Basic Requirements:

  • Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion

  • Strong proficiency with Microsoft Office Suite

  • Demonstrated ability to prioritize, meet deadlines, make decisions, delegate and change course of action quickly

  • Detail-oriented with the ability to maintain professionalism under pressure

  • Strong organizational and follow-thru skills, especially with extensive scheduling

  • Effective communicator, both verbally and written

  • Positive attitude and the ability to be proactive, resourceful and flexible

  • Strong people skills, including the ability to work effectively as part of a team and with professionals at all levels

  • Ability to take initiative and work with limited supervision

  • Must be a proactive problem-solver with creative instincts and business sense

Preferred Qualifications:

  • Mac OS, Google Suite, and Keynote

  • Extensive expense report and travel experience

Required Education:  

  • BA or BS preferred

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

About Blue Sky Studios:

One of the world's largest producers and distributors of motion pictures, 20th Century Fox Film produces, acquires and distributes motion pictures throughout the world. These motion pictures are produced or acquired by the following units of 20th Century Fox Film: Twentieth Century Fox, Fox 2000 Pictures, Fox Searchlight Pictures, Fox International Productions, and Twentieth Century Fox Animation. Blue Sky Studios is the animation studio behind the wildly successful ICE AGE and RIO franchises, along with this year's FERDINAND animated feature film!

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Blue Sky Studios, Inc., which is part of a business segment we call Blue Sky Studios.

Blue Sky Studios, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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