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Coordinator, Contracts Administration

Apply NowApply Later Job ID 814299BR Location Jakarta, Jakarta Special Capital Region, Indonesia Business Parks, Experiences and Products Date posted Jun. 14, 2021

Job Summary:

The Disney Parks Experiences & Products (DPEP) Indonesia Coordinator, Contracts Administration will be responsible for the Contract Administration function for the Consumer Products Commercialisation business in Indonesia

This role will report into the Finance Manager, Indonesia and be accountable to the Indonesian Contracts Administration team based in Jakarta in ensuring compliance of Licensing agreements & practices with Disney Contracts policies and standards. The role will closely support the Accounts team in Indonesia and liaise externally with partners and licensees on issues on Contracts & Royalty Reporting. This role is important in ensuring compliant and smooth contracting process for the Licensing and Publishing business in the market


  • Enter Licensing Deal information in Contract Approval systems based on commercial terms provided by Accounts team to ensure these terms are compliant with Contracts Policies and Procedures and on a timely manner
  • Send and follow up of Contract Packages with Licensees, ensuring all documentation are complete and duly signed for execution
  • Distribute and follow up on other agreements including amendment, renewal, expiration and termination letters with Licensees
  • Maintain complete contract log and proper record for all documentations
  • Create or Maintain company creations for new licensees in Contracts & Financial systems and update changes as requested by Licensees
  • Distribute invoices to and follow up on collections from Licensees; work with Shared Accounting Team on cash applications and support Local Accounting Team to collect AR Withholding Tax Certificate from licensees
  • Address queries from licensees regarding contract and invoicing issues
  • Follow up on collection of royalty reports and takes initiative to contact Licensees for resolving issues and work with Shared Accounting team to ensure proper revenue recognition of these reports
  • Perform the role of Casual Buyer and create shopping carts for Purchase Order requests
  • Ad hoc Finance/Contracts tasks and projects as required by the Finance Manager/Business team

Basic Qualifications:

  • At least Diploma holder in Accounting or equivalent; University graduate is preferred
  • Minimum 3 to 5 years’ working experience in Administration, Finance or Accounting; experience in Contracts handling will be an advantage
  • Systematic and organised
  • Independent and self-motivated
  • Committed, resourceful, meticulous, firm
  • Good communication skills
  • Maintains composure under pressure
  • Strong work ethic and ability to handle simultaneous functions
  • Team player and ability to adapt to changes
  • Strong acumen in IT systems
  • Proficiency with computer software packages, such as Microsoft Word, Excel and SAP knowledge is a plus
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.


About Parks, Experiences and Products:

The Parks, Experiences and Products segment includes Disney’s iconic travel and leisure businesses, which include six resort destinations in the United States, Europe and Asia, a top-rated cruise line, a popular vacation ownership program, and an award-winning guided family adventure business. Disney’s global consumer products operations include the world’s leading licensing business across toys, apparel, home goods, digital games and apps; the world’s largest children’s publisher; Disney store locations around the world; and the shopDisney e-commerce platform.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with The Walt Disney Company (Southeast Asia) Pte. Limited, which is part of a business segment we call Parks, Experiences and Products.

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