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Contract Administrator

Apply Now Apply Later Job ID 679437BR Location Lantau Island, Islands District, Hong Kong SAR Business Walt Disney Imagineering Date posted Jun. 19, 2019

Job Summary:


This position is responsible for sourcing and procurement of contractors / consultants and performing day to day administration of major contracts as well as pre- and post-award contract administration.



· Have a detailed understanding of the base scope and contract clauses for major contracts

· Assist the project team with the daily administration of the contract

· Provide the key point of contact for variations and change management

· Lead the settlement of change orders within specified periods of time

· Assist with the assessment of project milestones and progress claims

· Track contractual issues, notice of claims, extension of time claims

· Assist project team with cost control forecasting and preliminaries management

· Develop & maintain excellent consultant, contractor and project team member relationships. This includes managing feedback from consultants, contractors and internal feedback on teamwork/relationships to effectively manage major contracts

· Pre-qualifies architects, engineers, designers, other consultants and contractors

· Assists the PM with obtaining Reputation Check approvals (FCPA) of all applicable consultants, contractors and vendors

· Prepares Requests for Proposal or Invitations to Bid and leads the bidding process

· Evaluates bids, negotiates price, scope, terms and conditions, schedule, and makes award recommendation

· Application of International Labour Standards (ILS) for Vendor factories

· Prepares contract documents and secures execution of same

· Performs post-award administration, including the negotiation and issuance of Change Orders, Settlement Records, contract charges and critical correspondence

· Preparation of Monthly Payment Certificates

· Drafting and negotiation of Supplemental Agreements

· Preparation of Completion Certificates

· Assembles Design and Material Warranties

· Chairs or participates in meetings with contractors and vendors

· Provides input to contract status for reporting to management

· Identifies and advises management of potential and existing problems with contractors, focusing on claims avoidance

· Provides input to and supports contractor claim negotiations

· Performs contract close-out and coordinates same with other disciplines

· Provide feedback to unsuccessful contractors, suppliers and vendors and foster long lasting relationships in the market

Basic Qualifications:


· Minimum of 5 years experience in the construction contract administration profession (or equivalent)
· Proven problem solving ability; applies sound judgement and good business sense; can see hidden problems; can think globally
· A foundation of technical knowledge applicable to WDI’s products and services is preferred. The ability to apply this knowledge to responsibilities of the position
· Proven knowledge of contract issues and processes in a dynamic, matrix organization
· Ability to effectively communicate with respect, diplomacy and tact in a variety of settings and styles, both internally and externally
· Ability to learn quickly and work effectively in a fast-paced, project-based environment
· Ability to build and maintain constructive and effective relationships
· Strong organizational, planning, analytical, negotiation and conflict resolution skills
· Experience in drafting procurement documents
· Demonstrated proficiency with contemporary Microsoft PC applications


· Ability to create a climate in which team or project members are inspired to participate with the contracting process. Displays integrity, honesty and trust, invites input, listens and shares ownership and visibility


· A Bachelors Degree in Quantity Surveying, Engineering or related discipline (or equivalent work experience)
· A member of the HKIS or RICS would be an advantage


Preferred Qualifications:

Required Education

Preferred Education

Additional Information:

About Walt Disney Imagineering:

Founded in 1952 as WED Enterprises to design and build the world’s first theme park — Disneyland — Walt Disney Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all Disney theme parks, resorts, attractions and cruise ships worldwide. Imagineering’s unique strength comes from its diverse global team of creative and technical professionals, who build on Disney’s legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from “blue sky” concept phase to opening day.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Imagineering Asia Limited, which is part of a business segment we call Walt Disney Imagineering.

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