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Assistant Registrar

Apply NowApply Later Job ID 10020276 Location Los Angeles, California, United States Business The Walt Disney Company (Corporate) Date posted Sep. 15, 2022 Flex Type On-Site

- This role is considered on-site, which means the employee will work from a Company designated location on an ongoing basis.

Job Summary:

Recognizing the unique and enduring creative legacy started by Walt Disney, the Walt Disney Archives was established in 1970 to collect, preserve and make available for research the historical materials relating to Walt and the company he founded.

As the Walt Disney Archives (a part of the Disney Corporate Communications team) grows and expands its services, collections, programs, and outreach, to both internal and external clients and employees companywide, the department is seeking an enthusiastic, forward-thinking, motivated professional eager to join their team.

Job Summary:

Working within the Collections Department, the Assistant Registrar position will support the tracking and maintaining collections information and documentation related to locations, conditions, accessions, deaccessions, conservation and more, under the direction of the Manger, Acquisitions.  As assigned, this role will be involved in projects related to physical object movement, warehouse development and regular inventories as well as lead conservation and archival packing of objects as needed.  This role will involve significant work with object records in the collections management system to ensure consistency of individual records.  


  • Ensure locations are up to date in the database through regular mass collection inventory checks and investigating unconfirmed location information.
  • Prepares tentative object lists for internal usage such as film shoots, research needs, social media, etc. Pulls selected items and returns objects after usage. Interacts with internal and external groups as needed for these projects.
  • Maintain locations naming convention vocabulary for rooms, aisles, shelves, drawers, etc. as well as creating new conventions for additional storage locations, and ensure controlled vocabularies are updated in the content management system database. Interact with internal and external system and engineering teams as needed.
  • Complete quality control record maintenance projects for content management system database object records as assigned.
  • Pulls temperature and humidity tracking information for warehouse storage environmental assessments to analyze and create reports on a monthly basis.
  • Assists Registrar to creates and maintain documentation related to objects acquisitions.
  • Oversees and will be point of contact for internal collections custom housing and conservation projects with vendors as needed.
  • Attends internal weekly content management system database systems calls.
  • Supports Registrar position to assist with condition reporting, local installs and deinstalls as needed.
  • Supports the overall cataloging effort for the WDA including creating and updating object records as assigned.
  • Supports the overall information authority effort for the WDA including creating and updating persons and sites records.
  • Supports mass object movement projects as assigned.
  • Supports other WDA activities such as exhibit installation, couriering, content development for social media and blog posts, etc. as needed.

Basic Qualifications:

  • Experience in handling art, documents, and physical objects according to best practices in the museum and archive fields.
  • Mac and PC proficient, including working knowledge of Microsoft Word, Excel, Outlook, FileMaker Pro, Adobe Photoshop, and Adobe Acrobat.
  • Familiarity with museum collection management systems and/or archival and library systems. Previous experience with relational databases a plus.
  • Familiarity of current library, archival, and museum metadata standards, such as EAD, Dublin Core, VRA Core, PB Core, CIDOC-CRM, and other emerging standards preferred.
  • Familiarity with controlled vocabularies such as Library of Congress Subject Headings, Thesaurus for Graphic Materials, Getty Art & Architect Thesaurus and preferred.
  • Background in or experience with collections related to film and television history and The Walt Disney Company a plus.
  • Highly organized and detail-oriented.
  • Ability to problem-solve and manage various projects simultaneously and successfully.
  • Strong written, oral and interpersonal communication skills. Able to effectively interface with all levels within the company.
  • Ability to multi-task.
  • Self-starter with the ability to work independently as well as in a team environment. 

Required Education:

  • Bachelor’s Degree in archives, library science, history, communications studies, museum studies, film studies, or a closely related field.
  • Interest to pursue MLIS from an ALA accredited institution or Master’s Degree in Museum Studies, Public History or a related field preferred.

About The Walt Disney Company (Corporate):

At Disney Corporate you can see how the businesses behind the Company’s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you’ll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with TWDC Enterprises 18 Corp., which is part of a business we call The Walt Disney Company (Corporate).

TWDC Enterprises 18 Corp. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

We will consider for employment qualified applicants with criminal histories consistent with applicable law.

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