Deal Management Coordinator (Fixed Term Contract 6 months)

In Milan, we are looking for a Deal Management Coordinator (FTC 6 Months) to join our offices to overlook Italy & TIG (Turkey, Isreal, Greece/ Cyprus & Malta). You would work closely with the Deal Management team and provide active, responsive, and value-added administration activity within the Content Sales business in the territories & assists in meeting the contractual obligations. Having industry experience

Areas of Responsibility

Key elements and required results of the role

• Train on the system used by Deal Management: Rightsline, Apollo, and others.
• Accurate and timely recording of deals & amendments in Rightsline, Apollo, and the related conflict check
• Manage the deal’s critical dates, contractual obligations, commitments, and selections
• Servicing - recording status of deal servicing in Apollo and Rights Line and coordination of technical workflow delivery
• Manage amendments as required (change of date, title, etc)
• Quarterly end activities: check on TBA dates, etc.
• Distribution of deal details & amendments as required

Pre-Sales Coordination

Provides pre-sales support to optimize deals that involve:

• Providing information on programs & product availability to Sales, other internal team members & external parties.
• Availability lists for Sales, avail notices, sales histories
• Identifying outstanding client selections, the life of series commitments, and TBA availability dates, and working with Deal Management Manager to ensure all client licensing obligations are met
• Liaising with tech servicing in relation to the availability of dub/sub-tracks where applicable.

Post-Sales Coordination

Undertakes required post-sales activities to manage the deal most effectively involves:

• Inputting deals as required into the relevant system(s), based on information supplied by Sales and/or Legal.  Working with Sales team members to gather information about deals, interpreting the information recording details of the deal in the system, accurately updating client, product availability & other relevant data
• Recording any amendments to the deal in the system, enabling accurate, up-to-date data to be shared through interrogation of the system by other business users
• Includes amendments due to episodic changes, confirmation of TBA dates & any other changes in information which necessitate changes in deals/contractual documentation
• Timely notification of amendments/avails to clients for all deal types (in standard formats where required)

Other General Activities:

• Works effectively with departmental colleagues and cross-functionally with members of the Territory Cluster
• Work with Sales colleagues and support customer relationships as required in the territory
• Adheres to defined business processes, taking opportunities to improve such processes where available

Experience required:

• Experience working in an international environment and TV distribution
• TV Rights knowledge
• Knowledge of Deal Structures
• Ability to quickly pick up detailed Product knowledge
• Understanding of Availability Lists
• Excellent communications skills in English & Italian essential, both verbal and written
• Experience in maintaining ongoing reports
• Strong IT skills/database experience in order to create Deal Profile Summary Production

Skills Required

Highlighting the key technical, language, and job-related skills required:

• Excellent level Word and Excel, Powerpoint useful
• Outlook/internet skills required
• Proactive and flexible approach with the ability to react quickly
• Ability to work in a pressurized environment & be able to multitask
• Ability to anticipate requirements and act accordingly
• Calm and organized
• Accuracy and attention to detail

Additional Information

• Some travel may be required