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Production Coordinator

Apply NowApply Later Job ID 966123BR Location New York, New York, United States Business Disney Theatrical Group Date posted May 05, 2022 Flex Type On-Site

Job Summary:

It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios. Ours is a culture of innovation, inclusion, collaboration and creativity. Stories shape how we see ourselves and everyone around us. As storytellers, we have the power to not only uplift and inspire, but also to champion the spectrum of voices in our world. If you want to help tell compelling, diverse and enduring stories through movies, music or live theater, then we want to hear from you.

Disney Theatrical Group currently seeks an enthusiastic, diligent and motivated professional to join our team as a Production Coordinator to support the General Management Team overseeing Frozen, Tarzan, Development Titles, and Disney concerts worldwide. In this role, you will be responsible for providing administrative and project support for the General Management (GM) office, the Production team, and the Creative team on multiple domestic and international productions, concerts and special events.

The ideal candidate will be adept at understanding the nuances of supporting various team members in a timely and efficient manner, with strong interpersonal skills, and the ability to work effectively with diverse populations, communication styles and shifting priorities.


  • Perform general administrative duties to support the Frozen team (GM office, the Production team, and the Creative team).
  • Coordinate domestic and international travel and generate comprehensive itineraries for the team.
  • Reconcile production and travel expenses.
  • Assist with drafting contracts and other important documents, as well as distribution to production team, legal team, unions, and corporate office.
  • Facilitate meetings including communication with participants regarding time, location, attendees, and agenda. Set up conference calls and operate the videoconferencing system when necessary.
  • Assist with processing weekly royalty payments, (i.e. Additional Weekly Compensation payments (AWCs)) for all productions of Frozen.
  • Organization of digital files.
  • Support the cost recovery process with licensee partners.

Basic Qualifications:

  • Adept at general administrative tasks such as budgeting, data entry, and document preparation.
  • Strong organizational and time management skills.
  • Ability to work occasional evening or weekend hours when necessary.
  • Ability to complete multiple tasks in a fast-moving environment.
  • Capable of meeting deadlines and working with daily time constraints.
  • Talent for anticipating needs.
  • Demonstrated integrity when handling confidential information.
  • Excellent written and spoken verbal communications; professional.
  • Proficiency in Microsoft Office applications is essential.
  • Commitment to actively being part of and supporting a diverse and inclusive workplace.
  • Attends and participates in equity, diversity & inclusion, anti-harassment, and any other anti-bias training and workshops as required.
  • Models and supports the mission and values of The Walt Disney Company and Disney Theatrical Group by demonstrating inclusive behavior and maintaining a safe and professional working environment.

Preferred Qualifications:

  • 1-2+ years of experience in theatrical production with an interest in producing and/or theatrical management (general management, company management, stage management).

Additional Information:

DTG is committed to providing the highest quality opportunities for the widest, most diverse group of talented professionals throughout their career trajectory. We encourage applications from individuals whose backgrounds are currently underrepresented in the field of theater, inclusive of race, ethnicity, class, gender identity or expression, disability status, and sexual orientation.

This role is considered on-site, which means the employee will work from a Company designated location on an ongoing basis.

About Disney Theatrical Group:

The Disney Theatrical Group, a division of The Walt Disney Studios, is among the world’s most successful commercial theatre enterprises, producing and licensing live entertainment productions and events around the globe. Its nine Broadway titles, including the current Broadway productions of The Lion King, Aladdin and this year’s Frozen, have been seen by over 160 million theatergoers worldwide. The division also delivers live shows through its license to Feld Entertainment, producer of Disney on Ice and Marvel Universe Live. Additionally, the division licenses full-length and junior and kids adapted titles for regional, school and community theatre productions.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Buena Vista Theatrical Group Ltd., which is part of a business we call Disney Theatrical Group.

Buena Vista Theatrical Group Ltd. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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