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The Walt Disney Company: Be Part of the Story

Be Part of the Story

Publicity Coordinator

Apply Now Apply Later Job ID 866293BR Location New York, New York, United States Business Searchlight Pictures Date posted Sep. 28, 2021

Job Summary:

The Publicity Coordinator is responsible for helping to plan, execute, and coordinate many aspects of our film publicity campaigns.


  • Arrange travel (cars, flights, hotels) and work with Publicists on grooming/styling needs for talent & filmmakers on the team’s films.
  • Arrange press screenings and special event screenings (guilds, WOM, etc) with guidance from the team. Handle GSS entry, press check-in and distribution of RSVP and attendee lists. Compile screener link requests for necessary approvals and distribution.
  • Coordinate logistics for press days and film festivals, with the oversight from senior team members, including booking hotel rooms, setting menus, creating press invitations and compiling filmmaker & talent press requests.
  • Compile and distribute lists, such as screening attendee lists, master screening list, and press reaction memos.
  • Compile various reports including contributing to monthly CEO report, Strategy & Tactics Doc, Critics’ Chart, Campaign Highlights, Quote Grids and various awards documents.
  • Prepare and send press blasts on assigned films (date announcements, trailer launches, press day & premiere invite blasts, all media screenings, opening day letters, etc.)
  • Responsible for processing all new vendors, invoices/check requests for assigned publicity team.
  • Responsible for maintaining film publicity budgets and updating on a weekly basis.
  • Create and maintain various schedules, calendars and reports – both for films and for the department.
  • Compile and process expense reports for the team.
  • Search and circulate press breaks and social media posts for films for internal and external filmmaker distribution. Send industry breaks internally.
  • Work on research projects and memos as needed.
  • Develop and maintain close and communicative relationships with assigned talent and reps.
  • Work closely with other departments including Photo/EPK, Digital, Events, National Promotions, Production, etc. as needed
  • Work with outside specialty/targeted consultants, vendors, partners, etc. as needed
  • Attend and assist regional and special events as needed (screenings, premieres, junkets, Festivals etc.)
  • Make sure department press list is kept updated and reflects press job changes on a weekly basis (along with other assistants and coordinators in the dept).
  • Participate in brainstorming meetings.

Basic Qualifications:

  • Minimum of 1-2 years in a motion picture studio, agency or publicity firm required. Experience supporting a Publicity executive, preferred.
  • Bachelor's degree or equivalent level of experience
  • Excellent computer proficiency with Mac & Windows: Microsoft Word, Excel, PowerPoint.
  • Exceptional oral and written communication skills.
  • Adept at organizing and prioritizing workload effectively with the ability to work on many projects simultaneously.
  • Ability to work well under time constraints in a fast-paced environment and maintain a positive and professional attitude.
  • Demonstrated ability to be a self-starter; proactive in starting projects, asking questions, and taking on departmental projects/tasks as needed.
  • Exceptional follow-thru skills
  • Able to work well with others in a team environment.
  • Ability to work flexible hours, including overtime during the week and on weekends, when necessary.
  • Adept at social media tools and trends.

About Searchlight Pictures:

Searchlight Pictures is a specialty film company that both finances and acquires motion pictures. It has its own marketing and distribution operations, and the films are distributed internationally by Twentieth Century Studios.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Searchlight Pictures, Inc., which is part of a business segment we call Searchlight Pictures.

Searchlight Pictures, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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