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Sr Executive Assistant, Sales

Apply NowApply Later Job ID 940345BR Location New York, New York, United States Business Disney Media & Entertainment Distribution Date posted May 31, 2022

Job Summary:

The Sr. Executive Assistant for Disney Ad Sales provides dedicated administrative support to the Executive Vice President, Sales. This role is responsible for day-to-day coordinating of internal and external events, scheduling conference room meetings, booking varying travel arrangements, and overall cross-department collaboration within Disney Ad Sales to help facilitate fulfillment on needs related to but not limited to marketing, ticketing, sales communications, and purchasing. This role will also provide ad hoc project support as needed based on their Leader’s needs. Additional support can involve ticket allocations, designing/editing sales materials, processing expenses, and IT troubleshooting.

Responsibilities:

  • Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know; ​
  • Conduct research, fact-check existing work, and prepare regular reports and summaries which may include data collection, coordination, final copy preparation, distribution, etc. – you’ll have tasks that you “own” completely and will provide regular assistance on others; ​
  • Incorporate creative approaches to ad hoc projects by taking initiative, working independently or collaborating with key stakeholders to create efficiencies ​
  • Create multi-city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels; ​
  • Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job; ​
  • Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting; ​
  • Understand the day’s priorities so you can be strategic about how you direct phone calls; ​
  • Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles; ​
  • Schedule conference rooms, meetings and video calls; ​
  • Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company; ​
  • Draft letters and emails on behalf of your leaders; update presentations ​
  • Manage large purchase orders and vendor contract processing; ​
  • Process expense reports, renew memberships & subscriptions and work on ticket requests for shows; ​
  • Act as “casual buyer” for the department;​
  • Manage purchase orders and vendor contract processing;
  • Assist with planning large, high-profile events like premiers, product launches, off-sites as well as smaller-scale gatherings such as service recognition parties and team-building activities(as needed); ​
  • Partner with all executive support professionals within the segment in order to ensure smooth, effective & accurate communication to the broader team ​

Basic Qualifications:

  • At least 8 years of supporting high level C-Suite executives and/or equivalent experience; ​
  • Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary; ​
  • Desire to immerse yourself fully and learn all aspects of your executive’s business; ​
  • Ability to multi-task and prioritize deadlines/deliverables; ​
  • Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment ​
  • A calm head and steady hand to deal with the unexpected; ​
  • “EQ” skills to build bridges, forge alliances and encourage people to want to work with you; ​
  • Complete reliability handling confidential, often highly sensitive information; ​
  • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked; ​
  • Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is may be needed; ​
  • Very strong organizational skills and extreme attention to detail; and ​
  • A highly professional demeanor, positive outlook and a can-do attitude. ​

Preferred Qualifications:

  • Experience at The Walt Disney Company;​
  • Experience working in a large public corporation

Required Education

  • Bachelor’s degree and/or equivalent experience

About Disney Media & Entertainment Distribution:

Comprised of the Company’s international business units and various direct-to-consumer streaming services, Disney Media & Entertainment Distribution (DMED) aligns technology, media distribution and advertising sales into a single business segment to create and deliver personalized entertainment experiences to consumers around the world.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Disney Advertising Sales, LLC, which is part of a business we call Disney Media & Entertainment Distribution.

Disney Advertising Sales, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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