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WABC - Executive Assistant

Apply NowApply Later NOTE: We have a new application system, please create a new account if you have not done so yet when applying. Job ID 10009444 Location New York, New York, United States Business Disney Media & Entertainment Distribution Date posted Jul. 27, 2022 Flex Type On-Site

- This role is considered on-site, which means the employee will work from a Company designated location on an ongoing basis.

Job Summary:

Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then an Executive Support Professional position in WABC-TV at The Walt Disney Company might be right for you.

The ABC Owned Television Stations Group oversees the owned and operated stations of ABC across the United States. These stations include WABC-TV in New York; KABC-TV in Los Angeles; WLS-TV in Chicago; WPVI-TV in Philadelphia; KGO-TV in San Francisco; KTRK-TV in Houston; WTVD-TV in Raleigh-Durham, NC; and KFSN-TV in Fresno, CA.

Our Executive Support Professionals are highly-respected because their skills are quite simply essential. You’d be a key member of a dynamic, fast-paced team and would work with some of the most creative, intelligent people in the business. Join us – apply today!

This position supports the WABC-TV’s President & General Manager.

You would be responsible for the day-to-day workings of the leader you support. The Executive Assistant completes a wide variety of administrative tasks for the President & General Manager, including; managing an extremely active calendar; completing expense reports; composing and preparing confidential communications; arranging complex and detailed travel plans, itineraries, and agendas; taking precise meeting minutes, and identifying and following-up on action items, managing scheduling conflicts, and keeping the President & General Manager and their schedule on track.  

The relationship you form with the executive(s) you support is critical because that’s what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you’ll also need deep knowledge of the leadership and workings of WABC-TV and related departments across the Disney enterprise.   As the “face” of your executive(s) within The Walt Disney Company, your professionalism, loyalty, and attitude reflect the office and are a key component to its success.


General Support

  • Provide overall administrative support including but not limited to

    • phone support

    • maintaining busy calendar and day-to-day meetings

    • interact with a wide variety of ABC and external contacts on behalf of the General Manager

  • Coordinate business travel, including trip logistics and itinerary, meeting coordination and remote support

    • Compile and submit Travel & Expense reports

  • Handle all scheduling

  • Schedule and set up conference calls, teleconferences and web-based meetings

  • Filing, faxing, photocopying, scanning and tracking documents

  • Aggregate information in excel for reporting

  • Prepare confidential memos, correspondence, letters, business updates, meeting notes, Power Point and/or Keynote presentations, proofs correspondence and complex reports

Basic Qualifications:

  • A  minimum of 3 years’ experience providing executive support to a senior executive

  • Demonstrated ability to handle confidential and sensitive information

  • Skilled in  PowerPoint and/or Keynote, Word, Excel, and Outlook

  • Excellent verbal and written communication skills including demonstrated telephone etiquette skills

  • Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision

  • Detail oriented and organized

  • Demonstrated proactive problem solving skills

  • Willingness to work a flexible schedule with advanced notice, to accommodate overtime as needed

  • Ability to function in an environment with competing and changing priorities

  • Flexibility and willingness to learn new skills

Preferred Qualifications:

  • Event coordination/planning experience helpful

  • Familiarity with local television station business a plus

Required Education:

  • High School Diploma

Preferred Education:

  • Bachelor’s degree, or equivalent work experience

About Disney Media & Entertainment Distribution:

Comprised of the Company’s international business units and various direct-to-consumer streaming services, Disney Media & Entertainment Distribution (DMED) aligns technology, media distribution and advertising sales into a single business segment to create and deliver personalized entertainment experiences to consumers around the world.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with WABC Television (New York), LLC, which is part of a business we call Disney Media & Entertainment Distribution.

WABC Television (New York), LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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