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Administrative Assistant, Finance (Disney Signature Experiences & Cr

Apply NowApply Later Job ID 972620BR Location Orlando, Florida, United States / Lake Buena Vista, Florida, United States Business Parks, Experiences and Products Date posted May 08, 2022 Flex Type Hybrid

Job Summary:

"It takes people to make the dream a reality.” Walt was on to something when he said that, and it continues to ring true today. No matter the stage in your career, being a part of the Disney Parks, Experiences and Products segment means being a part of a team where you help bring innovation to life through unsurpassed products, services and most importantly remarkable experiences. As a Cast Member you are the steward and connection to our legacy and the backbone of our thriving innovations. Join our team and watch your dreams come true.

The Administrative Assistant will support the Vice President of Disney Signature Experiences (DSE) Finance and the Director of Disney Cruise Line (DCL). The right candidate for this role will be resilient despite adversity, have the ability to complete a high volume of tasks with creative resourcefulness and little guidance, a strong attention to detail, agility, the ability to exercise good judgment, and confidentiality.

Our Administrative Assistants are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that plays a critical role in setting the strategic direction for DSE businesses and managing overall financial performance. As the “face” of your executive within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the team, and as such, are a key component to its success.


  • Proactively manages calendars and schedules meetings, including updating the calendar for recurring and/or notable events, when meetings change, coordination and logistics including invitations, audio/video conferencing set up, providing dial-in numbers, assuring necessary presentation equipment is provided, ensuring timely and effective communications, and getting visitors situated upon arrival
  • Primary contact for all incoming phone calls; handle phones with courtesy and efficiency; coordinate conference calls
  • Coordinate and support the planning of moderate to complex on-site and off-site events and meetings
  • Manage the planning, coordination, and execution of business travel including itinerary, meeting coordination, remote support when executive is out of the office, with a very close eye to detail
  • Proactively anticipate scheduling issues and support executive in identifying and circumventing scheduling issues
  • Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job
  • Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
  • Organize ongoing list of open projects and status of projects to ensure alignment with the executive’s plans and deadlines
  • Providing general office management support to the team, including the maintenance of supplies
  • Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company
  • Understand the day’s priorities so you can be strategic about how you direct phone calls;
  • Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
  • Prepare and submit expense reports in a timely manner
  • Assist with special projects as needed

Basic Qualifications:

  • A minimum 3 years of experience supporting business executives in large organizations in an administrative role
  • Positive team player with an enthusiastic, energetic, upbeat attitude, reliable with a strong service and caring orientation
  • Ability to collaborate – to work and communicate efficiently and effectively with others through demonstrated strong verbal, written and interpersonal skills to assure successful interaction with all levels of employees and external contacts
  • Ability and eagerness to learn the substance of the work in which the team is involved, in order to be an effective facilitator within the business unit
  • Demonstrated strong ability to be proactive and self-motivated and anticipate administrative needs, takes initiative
  • Highly organized, attentive to detail, and ability to multi-task effectively
  • Ability to make independent decisions and demonstrate good judgment in the handling of issues; including those that involve sensitive and confidential information
  • Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions, manage competing demands and change course of action quickly in a fast paced environment while maintaining positive disposition
  • Demonstrated exemplary organization and time management skills
  • Demonstrated computer proficiency within a Windows environment, including Word, Excel, PowerPoint, Outlook and SAP

Preferred Qualifications:

  • 1-2 years experience with SAP
  • Experience at The Walt Disney Company
  • Experience with Apple and Windows desktop systems

Required Education

High school degree or equivalent

Preferred Education

Bachelors degree or equivalent

This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.

About Parks, Experiences and Products:

The Disney Parks, Experiences and Products segment includes Disney’s iconic travel and leisure businesses, which include six resort destinations in the United States, Europe and Asia, a top-rated cruise line, a popular vacation ownership program, and an award-winning guided family adventure business. Disney’s global consumer products operations include the world’s leading licensing business across toys, apparel, home goods, digital games and apps; the world’s largest children’s publisher; Disney store locations around the world; and the shopDisney e-commerce platform.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Disney Vacation Development, Inc., which is part of a business we call Parks, Experiences and Products.

Disney Vacation Development, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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