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Personal Assistant to Head of Studio Distribution & Operations

Apply Now Apply Later Job ID 716261BR Location Richmond, Victoria, Australia Business Direct-to-Consumer and International Date posted Nov. 01, 2019

Job Summary:

To provide proactive administrative assistance to the Head of Studio Distribution & Operations across a spectrum of activities to enable them to perform their roles effectively and efficiently.


Managing Head of Studio and Franchise Marketing Office/Administration
  • Maintaining and proactively managing schedules and diaries, ensuring that the Studio Distribution & Operations is well-prepared for forthcoming meetings
  • First point of contact for all external/internal phone calls, and dealing and resolving issues as appropriate
  • Manage general communications from and “on behalf of” the Studio Distribution & Operations
  • Organising meetings, preparing agendas and taking minutes as required. Effectively prepping and planning meetings, coordinating and reporting meeting outcomes and driving accountability to deliverables (due date management). Ensure attendees are invited and clear communication on meeting logistics, providing first line video conferencing technical support
  • General office administration/organisation to ensure smooth running of the same
  • Liaising with senior executives within and outside of TWDC on behalf of the Studio Distribution & Operations
  • Special project development and coordination (e.g. film screenings, team offsites)
  • Management of bookings of internal screening room
Managing Travel
  • Extensive management of all local, inter-state and overseas travel including but not limited to flights, accommodation, transportation, and courier and freight management
  • Responsibility for international visitors – itineraries, hotels, schedules, meetings, entertainment & transport
Travel & Expense Claims
  • Accurate preparation and coordination of expense claims ensuring timely reimbursement using SAP and AMEX online statements in compliance with company policy for the Head of Studio and Franchise Marketing
Assistance with Reports/Presentations
  • Preparing high quality documents, letters, correspondence and reports
  • Ongoing follow-up of action items due in order to ensure deliverables are met and communication of status of items to key stakeholders
  • Creation of PowerPoint/Keynote presentations and strategy documents to aid the Studio Distribution & Operations
Budget Management
  • Use of SAP system for accurate and timely raising of Purchase Orders, GR’s and invoices for payment
  • Assist the Studio Distribution & Operations with preparation of budget information in relation to expenses, particularly T&E
  • Organising team and Company events as required including budget control and financial reporting
  • Event Management - Supporting relationship development, securing and coordinating partner events & meetings and associated hospitality
  • Provision of any other support as required by the Head of Studio and Franchise Marketing

Basic Qualifications:

  • Extensive experience in providing executive support and assistance at a senior level
  • Experience in dealing with senior stakeholders in a highly professional manner
  • Experience of maintaining utmost levels of confidentiality and discretion
  • Advanced Microsoft Office skills essential
  • Advanced Keynote skills preferred
  • Advanced Powerpoint experience preferred
  • Experience in organising workshops and meetings, including preparation and distribution of agendas, papers and minutes
  • Experience of managing first line budgets
  • SAP knowledge advantageous
  • Industry background advantageous and/or interest in the Media & Entertainment industry

Preferred Qualifications:

  • Highest level of professional excellence and integrity, able to maintain confidentiality and discretion
  • Flexible and positive mind-set, willing to ‘go the extra mile’ to deliver for the Head of Brand, Franchise & Partnerships and the Company
  • Excellent time-management capabilities essential
  • Strong administration and organization skills: ability to multi-task and meet deadlines
  • Display a high level of both written and verbal communication skills
  • Ability to compose and present correspondence
  • Ability to prepare presentations using a variety of mediums: PowerPoint/Excel/Keynote
  • Effective and discrete communicator, able to manage confidential information
  • Pro-active, a self-starter who is able to work independently
  • Ability to be assertive yet ensure a collaborative style when working with wider team
  • Ability to anticipate requirements to facilitate efficient operation of office

Required Education

Preferred Education

Additional Information:

About Direct-to-Consumer and International:

Comprised of Disney’s international media businesses and the Company’s various streaming services, the Direct-to-Consumer and International segment aligns technology, content and distribution platforms to expand the Company’s global footprint and deliver world-class, personalized entertainment experiences to consumers around the world. This segment is responsible for The Walt Disney Company’s direct-to-consumer businesses globally, including the ESPN+ sports streaming service, programmed in partnership with ESPN; the upcoming Disney-branded direct-to-consumer streaming service; and the Company’s ownership stake in Hulu. As part of the Direct-to-Consumer and International segment, Disney Streaming Services, developer of the ESPN+ and Disney-branded streaming platforms, oversees all consumer-facing digital technology and products across the Company.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with The Walt Disney Company (Australia) Pty Limited, which is part of a business segment we call Direct-to-Consumer and International.

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