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Executive Assistant, Animation (PH)

Apply NowApply Later Job ID 960567BR Location San Francisco, California, United States Business Lucasfilm Date posted May 23, 2022 Flex Type Hybrid

- This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.

Job Summary:

Lucasfilm Animation is the creator of the Emmy award winning animation series Star Wars: The Clone Wars, as well as Star Wars Rebels, Star Wars Resistance and Star Wars: The Bad Batch, all now streaming on Disney+.

We are looking for an Executive Assistant who reflects the innovative spirit, creative talent, administrative excellence, collaborative mindset and passion for great filmmaking that defines Lucasfilm Ltd.

The Executive Assistant will assist with the coordination of the day-to-day responsibilities of the Supervising Director and Executive Producer of Lucasfilm Animation, on an animated television series.

*This position requires the individual to work at a hybrid capacity from our San Francisco location*


  • Provide the Supervising Director and Executive Producer with support to enable them to complete their work in a timely manner. This includes: managing calendars/schedules and adjusting meetings to accommodate priorities, arranging travel and procuring/coordinating necessary items needed for international travel, creating presentations, and coordinating other key events.
  • Prepare, submit and track expense reports for the Supervising Director and Executive Producer as well as other senior staff members as requested or assigned.
  • Coordinate and set up internal/external meetings and events including booking conference rooms, setting up A/V technology needs, meals and catering, running errands, entering guests into visitor kiosks and escorting guests.
  • Provide support for Conferences as well as Speaker Engagements in the form of scheduling, arranging travel, booking conference rooms, catering, and coordinating and assisting with other logistics.
  • Utilize and update tracking systems daily.
  • Provide administrative support and back-up support to the production team including typing memos, documents and schedules, photocopying, computer data entry and filing.
  • Prepare routine correspondence and forms, package and ship various artwork, samples, etc. as needed.
  • Order, inventory, maintain and distribute office supplies appropriately.
  • Complete special projects as needed or requested.

Basic Qualifications:

  • 5+ years’ professional administrative experience supporting senior level executives.
  • Experience supporting senior level executives.
  • Strong organizational and project management skills.
  • Ability to work collaboratively with diverse personalities and work styles.
  • Capable of working independently and as part of a team.
  • Demonstrate ability to work with minimal supervision.
  • High level of initiative, flexibility and confidentiality.
  • Strong attention to detail with an eye for accuracy as well as a high level of focus.
  • Ability to establish priorities and multi-task efficiently within a high-pressure environment while meeting strict deadlines.
  • Ability to work within a fast-paced environment; detail oriented with the ability to maintain professionalism under pressure.
  • Ability to anticipate needs, be proactive, resourceful and flexible.
  • Excellent administrative skills including word processing, strong working knowledge of GSuite, Word and Excel, PowerPoint, Keynote, Google Docs required.
  • Must be flexible regarding ‘on call’ (including weekends) work when as needed or when requested.
  • Must have a valid driver’s license and access to a reliable vehicle.
  • Must be flexible regarding ‘on call’ (including weekends) work when required.
  • Bachelor's degree or equivalent experience.

About Lucasfilm:

Lucasfilm is a global leader in film, television and digital entertainment production. In addition to its motion-picture and television production, the company's activities include visual effects, audio post-production and cutting-edge digital animation, interactive entertainment software, and the management of the global merchandising activities for its entertainment properties including the legendary STAR WARS and INDIANA JONES franchises. Lucasfilm Ltd. is headquartered in northern California.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Lucasfilm Animation Ltd. LLC, which is part of a business we call Lucasfilm.

Lucasfilm Animation Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Apply NowApply Later

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