Executive Assistant / Publicity CoordinatorApply Now Apply Later Job ID 738440BR Location San Francisco, California, United States Business Lucasfilm Date posted Jan. 13, 2020
Organization, Communication, and Project Management are key words for the Executive Assistant. On any given day, you might:
Assist in managing the overall department project calendar, monitor progress and status of projects and update on a regular basis
Assist in the coordination of major press events including press junkets, EPK and DVD special feature shoots, client visits and other major events and screenings
Keep the department running smoothly by answering phones for the department, maintain accurate databases of phone calls/public relations contacts/interview requests/event guest lists/mailing lists, ordering supplies, mailing and shipping
Facilitate daily workflow of VP, Publicity & Communications by maintaining calendar, scheduling meetings, handling travel, on-sight meeting logistics, etc.
Assist project coordinators and publicists with special projects such as May 4th, Celebration, READS, etc.
Handle press requests from Lucasfilm's website
Assist in handling daily news reports and monitoring news breaks
Process invoices and purchase orders for the PR department
Respond to fan emails and letters and ships gift packages
Maintain department storage and swag closet
Meet and greet visitors and give tours, including VIP visits
Process expense reports for three members of the team
Handle all phone calls and written requests from the public
Handle time-sensitive outreach and charity requests
Maintain subscriptions for trade, industry, and other relevant publications
Skills and experience you need to be successful in this role:
Existing public relations experience is a must – either in house or agency; entertainment experience a plus
3+ years of experience providing administrative support or as coordinator within the public relations industry
Demonstrated professionalism and ability to maintain the highest level of confidentiality
Ability to handle many tasks efficiently with a high level of detail and accuracy within a fast-paced, multi-project, tight deadline environment
Self-starter mentality; ability to build relationships with key stakeholders and network internally
Must be proficient in the following software; Google Suite, Microsoft Office, Keynote, Adobe Acrobat
Adobe Photoshop, Concur, and FileMaker Pro a plus
Must be customer-focused, innovative, solution-oriented and efficient
Must keep a positive attitude and work well under pressure and deadlines
Ability to be proactive, resourceful and flexible
Excellent communication skills, written and verbal
Ability to communicate with all levels throughout the organization
Ability to communicate with all levels of the public, including fans, press, VIP talent and representation
Excellent organizational and follow-through skills
Ability to type 40 WPM
Role requires ability to work overtime
Bachelor's degree or equivalent experience
Lucasfilm is a global leader in film, television and digital entertainment production. In addition to its motion-picture and television production, the company's activities include visual effects, audio post-production and cutting-edge digital animation, interactive entertainment software, and the management of the global merchandising activities for its entertainment properties including the legendary STAR WARS and INDIANA JONES franchises. Lucasfilm Ltd. is headquartered in northern California.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Lucasfilm Ltd. LLC, which is part of a business segment we call Lucasfilm.
Lucasfilm Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.