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Create Magic and Memories

Executive Assistant

Apply Now Apply Later Job ID 701005BR Location San Francisco, California, United States Business Lucasfilm Date posted Aug. 29, 2019

Job Summary:

Do you have experience supporting senior-level executives? Are you looking to continue your career in the exciting and fast-paced field of media and entertainment? Lucasfilm is looking for a seasoned Executive Assistant to support the VP, Franchise Content & Strategy.


Highly Organized, Self-starter, and Excellent Communicator are keywords for the Executive Assistant. On any given day, you might:

  • Manage calendars and travel, set and coordinate meetings, set cross-departmental planning sessions, prepare for presentations and other key events.

  • Screen, roll, and prioritize incoming phone calls, mail and/or meeting requests and correspondences for the VP, Franchise Content & Strategy.

  • Interface with partners, internal executives, and creative professionals to coordinate meetings for the VP in a timely and efficient manner maintaining a high level of professionalism.

  • Manage and track expense reports and receipts; reconcile corporate credit card accounts regularly.

  • Assist with all general administrative functions such as mailings, filing, and organization (both digital & physical).

  • Track and maintain department out-of-office calendar for purpose of keeping overall department aware when travel occurs.

  • Greet all guests for the department and manage their activities while on campus.

  • Work closely with other EA’s and department coordinators to schedule interdepartmental meetings

  • Support department with assorted administrative duties such as: orderings office supplies to keep supply area well-stocked; planning and coordinating department off-sites, special events, etc.; ensuring all department IT needs are met and/or supported.

  • Help with meeting preparation including: agenda prep and distribution, making copies of presentations, ordering refreshments, and clean up.

  • Assist with any special projects as needed.

Basic Qualifications:

Skills and experience you need to be successful in this role:

  • 3+ years of experience as an Executive Assistant required.

  • Interest in film industry a plus but not required.

  • Demonstrated professionalism and ability to maintain the highest level of confidentiality; this is absolutely critical in this role.

  • Ability to shift priorities quickly in response to changing circumstances, remaining flexible, calm, and focused while multi-tasking at a very fast pace.

  • Excellent communication skills, both written and verbal, with the ability to effectively and efficiently communicate with all levels of executive, management, staff, and talent.

  • Strong note taking skills are a necessity.

  • Excellent organizational and follow-through skills a must.

  • Ability to work independently and take ownership of special projects.

  • Demonstrated ability to partner with others and build relationships; team player.

Technical Skills:

  • Technical competence and experience working on a PC. Please note: the majority of work is performed on a PC therefore a thorough understanding of all relevant software including Word, PowerPoint, and Excel is key. Additional Mac skills preferred, especially Keynote.

  • Ability to successfully navigate online to gather competitive information and industry trends.

  • Quick learner who can master asset sharing platforms such as ATRIS and our proprietary digital asset management systems.

Required Education

Bachelor's degree or equivalent experience required.

About Lucasfilm:

Lucasfilm is a global leader in film, television and digital entertainment production. In addition to its motion-picture and television production, the company's activities include visual effects, audio post-production and cutting-edge digital animation, interactive entertainment software, and the management of the global merchandising activities for its entertainment properties including the legendary STAR WARS and INDIANA JONES franchises. Lucasfilm Ltd. is headquartered in northern California.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Lucasfilm Ltd. LLC, which is part of a business segment we call Lucasfilm.

Lucasfilm Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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