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Production Assistant - Assets (PH)

Apply NowApply Later Job ID 10012852 Location San Francisco, California, United States Business Lucasfilm Date posted Aug. 02, 2022 Flex Type Hybrid

- This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.

Job Summary:

Lucasfilm Animation and creators of the Emmy award-winning animation series “Star Wars: The Clone Wars” and the highly successful animation series “Star Wars Rebels”, “Star Wars Resistance”, and “Star Wars: The Bad Batch” are looking for a Production Assistant who reflects the innovative spirit, creative talent, production excellence, and passion for great filmmaking that define Lucasfilm.

The Assets Production Assistant is responsible for helping with day to day tasks and assisting in running the LAL Asset Department. This role works closely with the Front-End Production Manager and the LAL Assets team to facilitate tasks, distribute schedules and process documentation to the internal and external asset teams, as well as sending, receiving, and maintaining notes and files in the production database.

This role is based in San Francisco in a hybrid on-site and remote-work capacity. The Assets PA would be expected to be local on-site 2-3 days a week, depending on current hybrid workflow practices (but would have the option of being on-site up to 5 days a week if they choose).  Once accepted to the position, the Assets PA would be expected to be local to the San Francisco Bay Area within 90 days.

What you’ll do: 

  • Creates and curates asset dailies submissions into playlists for review. Submits playlists to meeting attendees and sets up review rooms (and/or virtual review rooms).

  • Attends asset dailies to generate notes and keep track of requests and questions for external vendors. Compiles dailies notes from the LAL Assets team along with tracking documents to submit at the end of each day.

  • Maintains Asset Final Publish packages and tracking logs, and sends receipts back to external vendors as needed.

  • Responds and assists with correspondence to external vendor studios when needed for asset modification requests, final publishes, and other questions.

  • Assists the Production Manager in updating and maintaining proxy delivery lists and internal tasks for proxy work and story rig deliveries.

  • Assists in maintaining and updating internal tracking documents and task lists for the various Assets department needs.

  • Communicates with the Story Dept to ensure that assets requests are logged and tracked.

  • Assists the Production Manager in communicating across departments to make sure show needs and request are met

  • Attends weekly meetings with external vendor studios and assists the Production Manager with notes and follow-up action items.

  • Attends Episodic Asset kickoff meetings. Generates and distributes notes accordingly.

  • Attends Story Department setup meetings and assists with notes and follow-up tasks.

  • Assists the Production Manager with various tasks and upkeep work as needed.

  • Assists the Assets Director with daily task lists and scheduling meetings as needed.

What you’ll need:

  • Strong organizational, time management and project management skills.

  • Demonstrated ability to work with minimal supervision.

  • Demonstrated results-oriented and customer-focused mindset, with a passion for the creative process.

  • Good analytical, problem-solving and troubleshooting skills.

  • Ability to work collaboratively and professionally with individuals with diverse personalities and work styles.

  • Capable of working independently and part of a team. High level of initiative, flexibility and confidentiality.

  • Ability to establish priorities and multi-task efficiently within a high-pressure environment while meeting

  • strict deadlines.

  • Requires excellent administrative skills with strong working knowledge of Word and Excel.

  • 1+ years of experience in Production, preferably in Animation.

  • Project Management software experience is a plus

  • Bachelor’s Degree in film, art, theater, communications or related field, preferred.


About Lucasfilm:

Lucasfilm is a global leader in film, television and digital entertainment production. In addition to its motion-picture and television production, the company's activities include visual effects, audio post-production and cutting-edge digital animation, interactive entertainment software, and the management of the global merchandising activities for its entertainment properties including the legendary STAR WARS and INDIANA JONES franchises. Lucasfilm Ltd. is headquartered in northern California.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Lucasfilm Animation Ltd. LLC, which is part of a business we call Lucasfilm.

Lucasfilm Animation Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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