Executive Assistant, Ad Sales - AnalyticsApply NowApply Later Job ID 10004001 Location Santa Monica, California, United States Business Disney Media & Entertainment Distribution Date posted Sep. 19, 2022 Flex Type Hybrid
- This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.
The Executive Assistant for Disney Ad Sales provides key administrative and sales support to a group of Senior Vice President / Vice President Executive Leaders. This role is responsible for day-to-day coordinating of internal and external events for the SVP(s) and teams, scheduling conference room meetings, booking varying travel arrangements, and overall cross-department collaboration within Disney Ad Sales to help facilitate fulfillment on departmental needs related to but not limited to marketing, ticketing, sales communications and purchasing. Additional support can involve ticket allocations, designing/editing sales materials, processing expenses and IT troubleshooting.
Prepare regular reports & summaries and collaborate on ad hoc projects - you’ll have tasks that you “own” completely;
Create multi-city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels;
Interface directly with other senior executives and executive support professionals – your ability to work well with people on all levels is a very important part of your job;
Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting;
Understand the day’s priorities so you can be strategic about how you direct phone calls and manage calendar changes;
Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
Schedule conference rooms, meetings and video calls;
Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
Draft letters and emails on behalf of your leaders;
Manage large purchase orders and vendor contract processing;
Process expense reports, renew memberships & subscriptions and work on ticket requests for shows;
Order and maintain office supplies for the department;
Manage purchase orders and vendor contract processing;
Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization;
Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork;
Assist with planning large, high-profile events like premiers, product launches, off-sites as well as smaller-scale gatherings such as service recognition parties and team-building activities(as needed);
Partner with all executive support professionals within the segment in order to ensure smooth, effective & accurate communication to the broader team
Additional office support and supply management, as needed
At least 5 years of supporting C-Suite executives (VP+) and/or equivalent experience;
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
Desire to immerse yourself fully and learn all aspects of your executive’s business;
Ability to multi-task and prioritize deadlines/deliverables;
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment A calm head and steady hand to deal with the unexpected;
“EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
Complete reliability handling confidential information;
Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;
Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is may be needed;
Very strong organizational skills and extreme attention to detail; and
A professional demeanor, positive outlook and a can-do attitude.
Experience at The Walt Disney Company,
Experience working in a highly matrixed environment;
Required-High School degree and/or equivalent experience
About Disney Media & Entertainment Distribution:
Comprised of the Company’s international business units and various direct-to-consumer streaming services, Disney Media & Entertainment Distribution (DMED) aligns technology, media distribution and advertising sales into a single business segment to create and deliver personalized entertainment experiences to consumers around the world.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Disney Advertising Sales, LLC, which is part of a business we call Disney Media & Entertainment Distribution.
Disney Advertising Sales, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.