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Assistant Manager, Facilities and Operations - Expression of Interest Singapore, Singapore

Apply NowApply Later Job ID odGbifw6 Location Singapore Business Industrial Light & Magic Date posted Jan. 12, 2022

Job Summary:

Description

Position at Industrial Light & Magic

Position Summary

The Assistant Manager, Facilities and Operations, is responsible for achieving appropriate, cost-effective and efficient delivery of facilities maintenance and providing a safe, healthy and comfortable work environment for all employees, ensuring the smooth running of facility operations.

Primary Responsibilities

Strategic Management of Facility
  • Provide support in sourcing for alternative or new contractors/vendors that are able to provide better level of service or better cost efficiency. Services included are handymen for minor repairs, moves and installation, janitorial, landscaping, furniture needs, FCU (fan coil unit) maintenance, security services, mechanical & electrical equipment maintenance, ACMV (air-conditioning, mechanical ventilation, plumbing and sanitary system) repair and maintenance
  • Set up procedures in occupational health and safety matters. Establish and maintain safety committee. Update, communicate and enforce office safety and security policies and guidelines
  • Long and short term space planning for the whole studio. Recommend cost effective ways for studio expansion
Repairs and Maintenance
  • Oversee the activities of external and/or internal contract personnel; monitors and inspects repair works to ensure adherence to specifications and industry standards
  • Supervise contractors in the maintenance and repair of building, M&E services, ACMV services, security equipment, procurement of furnishings and management of repair and alternation projects
  • Maintain and upkeep the entire facility environment including but not limited to landscaping, security, janitorial, environment issues (safety & health) and furniture needs
  • Maintain furniture and tenant space aesthetics and standards. Researches, recommends and tracks all furniture purchases, including all ergonomic products and disposal of fixed assets
Office Administrative Duties
  • Create, document, review & update operational processes and procedures for the Facilities Management office to ensure high availability of services
  • Provide a platform for handling internal customer complaints in an appropriate & efficient manner or otherwise escalate to the next level of authority for proper action. Facilitate issues such as employee moves, dealing with employee grievances such as air-conditioning and lighting conditions, broken furniture, ergonomic needs, lost and found, cubicle tear down and set up and furniture requirements
  • Provide support in the area of office security management and office safety
  • Assist in the logistic and set up of corporate events and quarterlies
Others - Ad Hoc
  • Performs miscellaneous job-related duties as assigned

Education / Experience

  • Minimum diploma certificate in building management or corporate administration
  • At least 5 years experience in admin or operations and facilities in a fast paced environment or MNC. With relevant experience in organizing events and purchasing

Required Skills / Technical Competencies

  • Resilience. Deals effectively with pressure, remains optimistic and persistent
  • Flexibility. Is open to change and new information, rapidly adapts to new information changing conditions or unexpected events
  • Problem solving. Identifies specific information needed to clarify a situation and make a decision. Seek the perspective of everyone involved in a situation
  • Facility Management Skills
  • Microsoft Word and Excel Skills

Preferred Skills / Competencies

  • Ability to appropriately interact and work effectively with people of all levels
  • Strong interpersonal and organizational skills
  • Managing budget and resources
  • Managing core processes
  • Coaching skills. Able to direct and delegate. Provides helpful, behaviorally specific feedback to staff
Please Note: Due to the COVID-19 pandemic and the evolving visa/travel restrictions in place, we are currently only able to extend offers to candidates with the right to work in Singapore for this role. We are keeping the situation under close review and will adjust accordingly should the restrictive measures be lifted.

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Lucasfilm fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world. **FOR U.S. BASED NEW HIRES ONLY:** We are taking a responsible approach to creating environments that allow us to do what we do best - entertain and inform millions around the world. As part of our commitment to health and safety, COVID-19 vaccines are required for current U.S. salaried and non-union hourly employees, as well as all newly hired U.S. employees.

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About Industrial Light & Magic:

Founded in 1975 by George Lucas, ILM is the leading effects facility in the world, serving the motion picture, commercial production, and attraction industries. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Industrial Light & Magic, which is part of a business segment we call Industrial Light & Magic.

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