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Executive Assistant

Apply NowApply Later Job ID 10061278 Location Sofia, Bulgaria Business Disney Media & Entertainment Distribution Date posted Sep. 13, 2023

Job Summary:

Job Summary

We are currently looking for an Executive Assistant to join our team in Sofia. As an Executive Assistant you will report directly to the VP, GM at the Walt Disney Company (TWDC) Balkans.

The Executive Assistant Supports the VP, GM, Balkans, as well as the whole management team across the Balkans (Bulgaria, Serbia, Croatia, Slovenia), with their daily operations.

This role will require you to be onsite 4 days a week.

The Opportunity & Responsibilities:

  • Manage VP, GM, Balkans daily operations;

  • Optimize VP, GM, Balkans agenda management – complex planning and organizing all kinds of meetings (calls, VC, weekly management meeting, business updates, Town Halls, webinars, internal and external visits) securing all necessary facilities, in a cost-effective and timely manner;

  • Organize VP, GM, Balkans authorization for contracts, invoices and other documents;

  • Timely and effective communication between VP, GM, Balkans and their direct reports (meeting minutes, summaries, reports, updates, etc.);

  • Support the Balkans management team administratively and assist with general coordination of weekly meetings, projects, internal communication, whereabouts tracking, home office administration and other as needed;

  • Support the Balkans Affiliate team with sending out invoices via email and via courier on a monthly basis;

  • Handle the T&E process (Concur, Excel reports, third-party travels, travel agency communication, Disney Global Travel coordination);

  • Organize business trips by booking tickets, accommodation and transfers, arranging visas, performing online check-in, providing boarding passes, etc.;

  • Maintain contracts archive (DocuSign, server update, courier coordination and other);

  • Perform administrative duties such as filing, copying, drafting correspondence, answering phone calls, etc.;

  • Support to VP, GM, Balkans with different internal projects: optimize planning, coordinate actions to be taken, organize and follow-up on current milestone completion, etc.;

  • Coordinate, consolidate and deliver weekly 5:15 and other reports;

  • Represent VP, GM, Balkans and the company in a professional manner to both employees and external partners, clients, providers, etc.

  • Covers further assigned tasks related to the role.

The Experience We Require From You:

  • Fluency Bulgarian and English;

  • 2+ years of experience as an executive assistant in a multinational company;

  • Completed university degree in Business Administration or other related;

  • Excellent awareness of business ethics, business communication principles and business correspondence know-how;

  • Excellent computer literacy (Microsoft Office Word, Excel, PowerPoint, Outlook and other);

  • Interest in the media industry and desire to work in a creative environment;

  • Experience in a media-related company is considered an advantage.


  • Excellent communication skills;

  • Flexibility and ability to adapt to a fast-paced and changing media landscape;

  • Strong time-management skills and ability to meet tight deadlines;

  • Ability to work proactively and independently;

  • Strong planning and organizational skills needed to be able to manage projects and processes.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: Disney Entertainment, ESPN, Disney Parks, and Experiences and Products. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with TWDC BULGARIA EOOD, which is part of a business we call Disney Media & Entertainment Distribution.

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