Special Events Coordinator-ESPN
Apply Now Apply Later Job ID 10157985 Location Bristol, Connecticut, United States Business ESPN Date posted Aug. 20, 2026Job Summary:
The Corporate Real Estate Operations group is responsible for day-to-day facilities and operations management of owned and leased facilities to ensure business is conducted in a clean, safe, and efficient work environment and that the value of Company physical assets is protected and enhanced.
Responsibilities
- Reports to the Client Services Manager
- Provides coordination support for booking of conference rooms, meeting spaces, common areas or multipurpose venues for event related activities on the Bristol ESPN Campus
- Monitors and responds daily to the Campus Events shared email inbox, ensuring timely and professional responses to client inquiries
- Supports event logistics in collaboration with the Client Services Manager, ensuring all operational details are executed smoothly
- Performs a variety of administrative, clerical, and semi-technical tasks related to event planning and execution.
- Partners with our trades, janitorial, risk management, and fire life safety to ensure comprehensive support for events
- Works closely with ESPN Global Security for parking arrangements, guests lists and identification related items.
- Maintains and updates guidelines and policies for amenity spaces, ensuring consistent adherence across all events.
- Provides onsite supervision during events, as needed, serving as a representative of the Corporate Real Estate Operations, Client Services team.
- Responsible for coordinating all aspects of CRE support for all Bristol production shoots outside of studio spaces & special client visits.
- Creates internal communication messages for campus events & production shoots
- Utilizes AutoCad, Adobe, or other software tools to design and produce event layouts and visual materials.
- Creates temporary signage requests to help promote initiatives, reserve locations, or for campus event and production shoot related needs
- Ensures all events comply with TWDC directives, safety protocols, legal policies, and risk management policies
Required Education
- High School diploma or equivalent experience
Required Work Experience
- Proficient with Microsoft office programs
- Excellent organizational, communication, and multi-tasking skills
- Must be a team player and have a positive attitude
- Ability to remain calm under pressure and maintain a customer-service mindset
- Strong verbal and written communication skills
Preferred Education
- Bachelor Degree in hospitality, communications or applicable field or equivalent experience
Preferred Work Experience
- 2 or more years of event & conference planning experience
- Hospitality work experience
- Working knowledge of OSHA, NFPA safety and life safety standards
- Familiarity with utilizing AutoCAD, Adobe, or Service Now software platforms
The hiring range for this position in Connecticut is $49,200.00 to $66,000.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
About ESPN:
Working at ESPN is unlike anything else. That’s because we’re always finding new ways to interact with fans – however and wherever they connect with sports. Every day we’re doing things that no one has done, all in a dynamic culture where we defy odds and continuously outdo ourselves. When you have the latest technology, game-changing ideas and world-class talent on your team, every day is extraordinary.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with ESPN, Inc, which is part of a business we call ESPN.
ESPN, Inc is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.