A&R Coordinator

Department Overview:

The Disney Music Group (DMG) is the music hub for TWDC, encompassing all aspects of music commercialization and marketing: recorded music (Walt Disney Records and Hollywood Records), Disney Music Publishing, and Disney Concerts. DMG distributes music both physically and digitally, and also licenses music throughout the world in various forms of media including television, print, gaming, and consumer products.

Job Summary:

Disney Music Group is currently seeking an A&R Coordinator for their Burbank office. The A&R Coordinator will provide administrative support to the overall department and will assist with various aspects of the office’s administrative and operational processes.

Responsibilities:

• Provide day-to-day administrative support to Vice President, A&R and Director of A&R as necessary - including but not limited to phone calls, organizing meeting schedules, organizing travel needs, presentation preparation and general logistics, secure security passes for guests, etc.

• Provide any other administrative support to the overall A&R department and other team members as needed

• Invoicing and payment processing for demo bills, travel reimbursements, mixing/mastering invoices etc.

• Immediate follow-up after sessions to obtain song title, audio, lyrics, confirm splits and collect all publishing entities for participating writers, handle all entries in order to deliver to Copyright for registration

• Maintain individual tracking of contractually obligated totals on song delivery requirements for DMG writers/artists.  Provide accurate information to VP and A&R Admin staff in connection with advances due.

• Assist in catalogue management of growing writer/artist roster including, but not limited to:

  • Interface with writer roster to assemble and organize lyrics, audio, and accurate publishing information and splits and enter/update information into database

  • Interface with contacts internal and external publishing admin teams to acquire missing catalog information on outside writers, maintaining this information in a database

  • Create compilations/playlists for pitch purposes or internal distribution

• Maintain Box, Dropbox, Disco or other Accounts and audio archives.  Digitally or physically route music as needed.

• Handle corrections to Spotify songwriter pages/credits via Spotify Publisher Analytics tool.

• Purchase/Archive/Share master recordings (for sync team and copyright) on a weekly basis.

• Prepare New Release Notices each week for awareness across the music group (sync, copyright, YT claiming

• General ‘customer service’ – split inquiries (internal and external), direct statement inquiries etc.

• Any other tasks/duties as assigned

Basic Qualifications:

• 1+ year of previous administrative experience

• Proficiency in Microsoft Office Suite, with expert-level skills in Excel 

• Demonstrates ability to prioritize, multi-task, meet deadlines, make decisions and change course of action quickly

• Detail-oriented and high level of accuracy

• Strong organizational and follow-through skills

• Effective communicator, both verbally and written

• Positive attitude and the ability to be proactive, resourceful, and flexible

• Strong people skills, including the ability to work effectively independently and as part of a team

• Ability to take initiative and work with little supervision

• Bachelor’s degree and/or equivalent combination of both education and experience

Preferred Qualifications:

• Music Publishing experience

• Proficiency with DISCO platform

• Hands-on experience using Smartsheet

The hiring range for this position in California is $49,200.00 to $66,000.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.