Executive Assistant
Apply Now Apply Later Job ID 10110613 Location Burbank, California, United States Business Disney Entertainment Television Date posted Jan. 10, 2025Job Summary:
KEY RESPONSIBILITIES
- Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events for SVP.
- Prepare and schedule for various internal/external meetings such as casting concept calls, live casting sessions, department meetings and presentations.
- Create and contribute on lists, memos, meetings, talent reels, and events on behalf of SVP.
- Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).
- Work with other assistants to ensure casting information is updated for SVP in a timely manner.
- Submit and track expense reports and purchasing requests for SVP, departmental supplies, and events through Casual Buyer, Concur, and internal finance.
- Assist in talent outreach initiatives including Actor Workshops and talent searches.
- Provide additional support to other executives and department as needed.
- Develops and maintains databases, distribution lists, mailing lists and filing systems.
- Maintain standards of strict confidentiality with respect to all matters and documents.
- Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner.
BASIC QUALIFICATIONS
- 1+ years supporting an executive in an administrative capacity in Casting, agency or a Network/Studio
- Experience building and maintaining filing systems and organizing and maintaining large amounts of data
- Excellent verbal and written communication skills including telephone etiquette
- Demonstrated proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook
- Demonstrated organizational, detail-oriented, and proactive problem-solving skills
- Knowledge of agencies, networks, and social media platforms
- Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports
- Willingness to work a flexible schedule to accommodate overtime with short notice
- Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
- Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes
- Ability to recognize a need and take ownership of its completion
- Demonstrated ability to handle confidential and sensitive information
- Edit and upload actor materials such as auditions, demos, etc via iMovie, Adobe Premiere, Final Cut Pro, Quicktime
- Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
- Demonstrated interest in casting
PREFERRED QUALIFICATIONS
- 2+ years of related experience
- Knowledge of SAP & Concur
- Experience with managing talent
- Passion for casting and talent
- Strong social media knowledge
- Familiarity with IMDB, Breakdown Services, Studio System, Scenechronize, CastIt Systems
EDUCATION
- Bachelors degree in relevant field or equivalent work experience
The hiring range for this position in CA is $58,700 to $78,600.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
About Disney Entertainment Television:
Disney Entertainment Television is a collection of renowned content brands at The Walt Disney Company creating original entertainment and news programming for the company’s streaming platforms Disney+, Hulu and Star, and its broadcast and cable networks. Its extensive portfolio is comprised of ABC Entertainment, ABC News, ABC Owned Television Stations, Disney Branded Television, Freeform, FX, Hulu Originals, National Geographic Content and Onyx Collective, in addition to Disney Television Studios, which include 20th Television, 20th Television Animation, ABC Signature and Walt Disney Television Alternative. Responsible for over 4,500 hours of programming a year across more than 300 programs of all genres, Disney Entertainment Television’s creative brands are at the forefront of groundbreaking storytelling, captivating audiences and generating critical acclaim. In 2023, Disney Entertainment Television’s programming excellence earned 163 Emmy® nominations across daytime, primetime, news & documentary, and children’s & family categories.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with ABC Cable Networks Group, which is part of a business we call Disney Entertainment Television.
ABC Cable Networks Group is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.