Bilingual Secretary
Apply Now Apply Later Job ID 10119455 Location Japan / Chiba, Japan Business Disney Experiences Date posted Apr. 18, 2025Job Summary:
Principal Responsibilities:
Provide day-to-day secretarial assistance to the Director as well as all division staff as needed
Assist in ensuring smooth and effective communication both within the division, as well as between the division and other points of contact (other divisions, other Disney contacts, and Oriental Land Company (OLC), third-party owner and operator of Tokyo Disney Resort)
Schedule meetings, reserve meeting locations, and arrange interpreter support as necessary. Take meeting notes as necessary
Process time sheets, expense reports, as well as daily, weekly and monthly reports as requested
Handle outbound and incoming business trips for the Director, team, and business trippers, including coordination of the itinerary and meeting agenda with the US and other Disney counterparts and OLC
Arrange business meals
Provide office clerical functions such as filing, maintaining the organization chart, handling documents, and ordering office equipment for the team
Provide back-up support to peer group in the work area.
Draft, create and send documents, emails, and presentations for and on behalf of the leader
Drive the company van for VIP visitors
Support interpreter group, which includes the following tasks but not limited to:
Managing paperwork, invoices, and contracts
Day-to-day support
Maintaining equipment and devices
The position will be a one-year full-time contract with renewal up to a total of three years.
Knowledge and Skills:
Strong computer skills, including expertise in PowerPoint, Excel, Word, and Outlook
English/Japanese bilingual. Proficient in verbal and writing in both languages.
Japanese driver’s license required and must be willing to drive
Ability to anticipate team members’ needs and proactively offer assistance
Ability to coordinate and execute projects on deadline
2 years of professional office support experience in a corporate environment
Organized and flexible, with ability to prioritize and multi-task
Proven ability to resolve and manage conflicts with scheduling and meeting deadlines
Proven ability to efficiently handle workflow and process
Strong interpersonal skills
Knowledge or interest in IT items such as smart phones, PDF, and various software such as Acrobat preferred.
International experience such as studying overseas or working in a global environment preferred
About Disney Experiences:
Disney Experiences brings the magic of Disney stories and franchises to life through theme parks, resorts, cruise ships, unique vacation experiences, products and more around the world. Disney shines in the travel industry with six resort destinations in the United States, Europe and Asia; a top-rated cruise line; a popular vacation ownership program; and an award-winning guided family adventure business. Plus, Disney's global consumer products operations include the world's leading licensing business; the world's largest children's publishing brands; one of the world's largest licensors of games across all platforms; and Disney store locations around the world and on the web.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Walt Disney Attractions Japan, Ltd., which is part of a business we call Disney Experiences.