Administrative Assistant (Part-time), WDW President’s Office
Apply Now Apply Later Job ID 10101264 Location Lake Buena Vista, Florida, United States Business Walt Disney World Resort Date posted Sep. 20, 2024Job Summary:
About the Role & Team
Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? If so, then the Admin Assistant position (Part-time) in the WDW President’s Office at The Walt Disney Company might be right for you!
You would be part of The Walt Disney World’s President’s administrative team. The President oversees the number one vacation destination in Florida, while also leading Safety & Health, Engineering and Sourcing for Disney Parks worldwide. In addition, he serves on several Community Boards.
What You Will Do
Protect Executive’s time through strategic and proactive calendar management and vetting a variety of meeting requests, while thoughtfully handling complex calendars
Manage Travel & Entertainment expenses for your team
Book Travel for your leader and/or team and build travel itineraries
Proactively resolve problems and pitch in to help
Process and track payments to vendors using SAP
Plan recognition and team events
Order supplies and equipment along with other office management duties
Lead project tracking and follow-up
Prepare reports to be shared with leaders and stakeholders
Compose correspondence on behalf of leader
Schedule and host TEAM meetings which could include presentation sharing
Prepare professional PowerPoint Decks
Ensure the executive is prepared for meetings and events
Handle highly confidential correspondence and information with utmost discretion
Work closely with the Executive on activities, projects, meetings, event planning and office logistics, including coordinating office space
Handle Guest and Cast Correspondence
Required Qualifications & Skills
A minimum 5 years of experience supporting business executives in large organizations in an administrative role
Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, Excel
Generally tech savvy and willing to learn new skills
Professional and highly discreet while maintaining absolute confidentiality
Effective communication skills, including diplomatic and professional handling of telephone and email communications
Ability to be pro-active, resourceful, flexible, and responsible
Ability to take initiative and anticipate needs
Extremely well organized and attentive to detail
Preferred Qualifications
Prior experience supporting at the Executive level
Experience working with Operations or FOS
Education
Required: High school degree or equivalent
Preferred: Bachelor's degree or some college coursework completed
About Walt Disney World Resort:
Since opening in 1971, Walt Disney World Resort has played an important role in many childhood and family memories. Today, hundreds of millions of guests from around the globe visit this magical place to enjoy a Disney vacation. Through a combination of creativity, innovation and technology, the resort immerses guests in classic Disney tales and new kinds of family entertainment. Drawing from a rich heritage of storytelling, Walt Disney World Resort cast members bring Disney magic to life through unmatched attention to detail and superior guest service.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney World Resort.
Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.
