Administrative Assistant, Worldwide Safety Services & Assurance
Apply Now Apply Later Job ID 10094058 Location Lake Buena Vista, Florida, United States Business Walt Disney World Resort Date posted Jul. 03, 2024Job Summary:
Provide day-to-day administrative support for the VP Worldwide Safety Services and VP Worldwide Safety Assurance and Directors and Cast Members on their teams, as well as back-up support for the SVP’s assistant in the WSHES organization.
Responsibilities
Demonstrate the ability to blend a positive attitude, flexibility, discretion and command while proactively managing multiple priorities including preparing written communication, expense reports, spreadsheets, presentations, coordinating meetings, and telephone coverage.
Proactively manage the two Vice President’s complex calendar as well as travel arrangements, domestic and international, and oversight.
Enthusiastic attitude, strong work ethic, flexibility, assertiveness and professionalism in an atmosphere where change is constant
Ability and eagerness to learn the substance of the work in which the VPs are involved in order to be an effective facilitator within the business unit.
Make appropriate decisions and take a proactive approach to ensuring the office is organized and efficient. Interface with internal and external partners, clients, and Cast at all levels on behalf of the Vice Presidents.
Ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills
Demonstrated strong ability to be proactive and self-motivated and anticipate administrative needs. Ensure daily prioritization of communication, meetings, and action items.
Demonstrated exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines.
Ability to make independent decisions and demonstrate good judgment in the handling of issues, including those that involve sensitive and confidential information maintaining professionalism.
Provide technical expertise, coaching, skills development and mentoring for administrative team members.
This role may also be asked to assist with special projects and manage specific budgets.
Basic Qualifications
Proven knowledge of the WDPR culture, structure and operating practices.
Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands and change course of action quickly in a fast-paced environment while maintaining professionalism.
Proficiency in Microsoft Outlook, Concur, Excel, Word, PowerPoint, Visio, and SAP
Intense curiosity, open-minded creative thinking/problem solving and contagious positive attitude
Trusted thought partner to assist in the realization of the VPs Vision
Preferred Qualifications
Minimum of 3 years’ experience supporting Director level or above in a corporate environment
Proven success interacting, partnering and networking with all levels of management, including executives (directors and vice presidents) in a fast-paced dynamic environment
About Walt Disney World Resort:
Since opening in 1971, Walt Disney World Resort has played an important role in many childhood and family memories. Today, hundreds of millions of guests from around the globe visit this magical place to enjoy a Disney vacation. Through a combination of creativity, innovation and technology, the resort immerses guests in classic Disney tales and new kinds of family entertainment. Drawing from a rich heritage of storytelling, Walt Disney World Resort cast members bring Disney magic to life through unmatched attention to detail and superior guest service.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney World Resort.
Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.
