Administrative Assistant
Apply Now Apply Later Job ID 10149944 Location Lake Buena Vista, Florida, United States Business Walt Disney World Resort Date posted May 26, 2026Job Summary:
About the Role & Team
The Administrative Assistant role provides administrative support to the Disney Springs team. While maintaining a positive and professional demeanor, the AA demonstrates flexibility, discretion, and strong organizational skills while managing multiple priorities. With speed, accuracy and efficiency, the position supports the organization by preparing written communication, expense reports, spreadsheets, presentations, meeting set-up and notes, supply ordering, office building and technology support. The ability to manage multiple calendars and orchestrate meetings is essential. A strong sense of teamwork and the ability to leverage systems, technology and organizational resources will also be needed. As a contributing member of the administrative team, this role proactively helps to ensure that the department is highly organized, effective and functioning at optimal capacity.
This role supports multiple senior managers. The role requires a high degree of collaboration, partnering, and confidentiality. An ideal candidate is a proven self-starter who is able to anticipate needs and is comfortable making decisions as appropriate within the scope of the role.
Responsibilities/You Will
Partner as the “information HUB” for leaders & cast
Drive team effectiveness and anticipate needs of the organization (through monitoring reports, invoices, scheduling)
Drive an organized and professional environment
Demonstrate service-focused delivery
Prepare presentations, documents and other communications for local leader support
Prepare and maintains meeting rooms as needed
Coordinate travel and prepare expense reports
Monitor calendars
Order supplies, tracks inventory and pay invoices as needed
Coordinate meeting logistics and supports set up and delivery needs including AV/video-conferencing
Manage office logistics managing multiple tasks, deadlines and priorities; and coordinates follow up and drives responses effectively
Support multiple leaders and prioritizes needs effectively
Support general office management and related equipment and technology
Easily adapt to change and demonstrates flexibility
Demonstrate comprehensive knowledge and application of administrative systems, tools, computer programs, and technologies; share subject matter expertise within the organization
Support integration of new administrative technologies and/or systems into the organization
Basic Qualifications/You Will Have
Strong organizational skills
Effective verbal and written communication, clear concise correspondence
Portrays professional, positive, and approachable service environment – represents the brand and the leader
Demonstrated proficiency in MS Office Suite
Ability to handle and maintain confidential information.
Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Coupa, Concur, Collaboration Workspace, SAP (T&E, Life Events, Time Processor, and Employee ESS), and video teleconferencing systems and services
Required Education:
High school degree or equivalent experience
Additional Information:
Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.
The pay rate for this role in Lake Buena Vista, Florida is $22.16 to $29.72 per hour. The base pay actually offered may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience, among other factors. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits, dependent on the level and position offered. To learn more about our benefits visit: http://jobs.disneycareers.com/benefits.
About Walt Disney World Resort:
Since opening in 1971, Walt Disney World Resort has played an important role in many childhood and family memories. Today, hundreds of millions of guests from around the globe visit this magical place to enjoy a Disney vacation. Through a combination of creativity, innovation and technology, the resort immerses guests in classic Disney tales and new kinds of family entertainment. Drawing from a rich heritage of storytelling, Walt Disney World Resort cast members bring Disney magic to life through unmatched attention to detail and superior guest service.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Walt Disney World - Division, which is part of a business we call Walt Disney World Resort.
Walt Disney World - Division is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.
