Contracts Administrative Coordinator
Apply Now Apply Later Job ID 10101643 Location Lake Buena Vista, Florida, United States Business Walt Disney World Resort Date posted Sep. 26, 2024Job Summary:
About the Role & Team
The Global Contracts Administrative Coordinator is passionate about maintaining the budgetary and financial responsibilities of the ESI Global Contracts department. You will partner with finance and Engineering Services team members across Facilities and Operation Services and the Engineering Services Finance organizations to maintain accurate analysis, forecasting, and budgets related to the department. Other responsibilities include processing invoices, managing special projects, regulatory documentation, material orders, purchase order creation, and performing a variety of tasks to support the Global Contracts and Engineering Services Integration teams.
You will report to Support Services Manager.
What You Will Do
Reconcile service entries and process monthly invoices for contracts and projects
Create and modify Purchase Orders (to include fund increases and closure)
Develop and analyze accurate financial reports (report analysis, forecasting, and budgets)
Partner with ES Finance monthly to ensure all fiscal targets are attained
Identify financial issues and present detailed and accurate statistical research and reports to leadership
Perform financial and cost analysis, contract budgeting, and forecasting
Present concise reporting of finances and variance explanations to leadership
Use PTP and Coopa Customer Service to open service requests and resolve issues with Purchase Orders
Understand the financial and accounting impacts of decisions related to assigned projects
Track commitments for internal and 3rd party vendors and contractors
Update financial reporting dashboards in Tableau
Partner with leaders across all Walt Disney World FOS organizations
Perform Access Control requests
Order supplies/materials and perform P-Card reconciliations
Required Qualifications & Skills
Experience working in SAP and Coopa
Practical knowledge of Purchasing, Purchase Order creation and service entry creation
Experience with MS Word, PowerPoint, Microsoft Teams and Excel
Ability to collaborate with others, including executive leadership, and solve complex problems
High-level attention to detail
Preferred Qualifications
Financial competence
Basic knowledge and use of Tableau
Education
High School Diploma or equivalent experience is required
Associate's degree or above is preferred
About Walt Disney World Resort:
Since opening in 1971, Walt Disney World Resort has played an important role in many childhood and family memories. Today, hundreds of millions of guests from around the globe visit this magical place to enjoy a Disney vacation. Through a combination of creativity, innovation and technology, the resort immerses guests in classic Disney tales and new kinds of family entertainment. Drawing from a rich heritage of storytelling, Walt Disney World Resort cast members bring Disney magic to life through unmatched attention to detail and superior guest service.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney World Resort.
Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.
