Executive Secretary, Engineering Services
Apply Now Apply Later Job ID 10109373 Location Lake Buena Vista, Florida, United States Business Walt Disney World Resort Date posted Dec. 26, 2024Job Summary:
About the Role & Team
This position supports the Director and Planning Manager in Engineering Services. You would be responsible for supporting the day-to-day operational needs of the Resorts Engineering Services team. In addition to general duties, you would be responsible for overall office administration and balance multiple priorities in a fast-paced, team environment using critical thinking, problem solving, and relationship management.
This is a fully on-site role is based in Lake Buena Vista, Florida. Relocation will not be available for this position.
You will report to the Director – Resorts Engineering Services.
This is a Full-Time role.
What You Will Do
Every day in this role is different! On any given day you might:
Thoughtfully handle complex calendars
Manage Travel & Entertainment expenses for your team
Proactively resolve issues and pitch in to help
Coordinate onboarding/offboarding of team members
Track team time off using Labor Reports in SAP
Plan recognition and team events
Order supplies and equipment along with other office management duties
Prepare reports to be shared with leaders and stakeholders
Compose correspondence on behalf of leader
Schedule and host Zoom meetings which could include presentation sharing
Attend meetings to take notes as well as follow-up on action items
Prepare professional PowerPoint presentations
Ensure the executive is prepared for meetings and events
Handle highly confidential correspondence and information with utmost discretion
Work closely with the Executive on activities, projects, meetings, event planning and office logistics
Partner with department secretarial staff on office procedures, events, and office logistics
Submit Workday salaried headcount requisitions, track open headcount and recruiting efforts
Monitor Craft Maintenance Council Overtime Equalization
Required Qualifications & Skills
3 years minimum experience in an administrative role
Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership
Strong proficiency with standard office tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel), SAP, Coupa, and Concur
Generally tech savvy and willing to learn new skills
Professional and highly discreet while maintaining absolute confidentiality
Effective strong verbal and written communication skills
Ability to be pro-active, resourceful, flexible, and responsible
Ability to take initiative and anticipate needs
Extremely well organized and attentive to detail
Ability to partner effectively and work in a team environment
Demonstrated innovative thinking and problem-solving skills
Preferred Qualifications
Prior experience supporting at the Director level
Experience working with MyTime and Workday
Familiarity with the Facilities & Operations Services organization and Craft Maintenance Council agreement
Education
A high school degree or equivalent experience
Additional Information
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.
#DXFOS #LI-AK3 #DXMedia
About Walt Disney World Resort:
Since opening in 1971, Walt Disney World Resort has played an important role in many childhood and family memories. Today, hundreds of millions of guests from around the globe visit this magical place to enjoy a Disney vacation. Through a combination of creativity, innovation and technology, the resort immerses guests in classic Disney tales and new kinds of family entertainment. Drawing from a rich heritage of storytelling, Walt Disney World Resort cast members bring Disney magic to life through unmatched attention to detail and superior guest service.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney World Resort.
Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.
