Production Coordinator
Apply Now Apply Later Job ID 10102848 Location Nicasio, California, United States Business Lucasfilm Date posted Oct. 09, 2024Job Summary:
We are looking for a Production Coordinator who reflects the innovative spirit, production excellence, and collaborative mindset to join Skywalker Sound.
The Production Coordinator will provide support to the Senior Vice President/General Manager (“SVP/GM”) and Director of Production (“DOP”) of Skywalker Sound which includes scheduling and answering phones, coordinating intercompany travel, Special Event Notifications to Skywalker Properties, screenings, awards submissions, and providing back up to our client services and production services departments.
This role is considered Onsite, which means the employee will work onsite 5 days a week at our offices in Nicasio, CA.
What You’ll Do
Act as a single point of contact for all Production Meetings, including scheduling, documentation (video recording and/or screencasting) coordination, RSVPs, and posting to Skyonline.
Support the SVP/GM and DOP in calendar management, travel arrangements, and support, expense reports, and preparing for presentations, company meetings, and other key events.
Working with ILM/Lucasfilm PR, compiles PowerPoint slides for company meetings/presentations including organizing all award ceremonies, and member and award submissions.
Manages, prioritizes, and screens the GM and DOP incoming phone calls, voicemail, mail, and correspondence. Also handles overflow or non-essential email communication.
Proactively assists with all general administrative functions as needed/requested.
Updates resumes for the company’s key freelancers.
Schedule, attend, notate, and distribute notes at department meetings.
Working with ILM/Lucasfilm PR, compiles PowerPoint slides for company meetings/presentations including organizing all award ceremonies, and member and award submissions.
Organize all company screenings and all details about them, including drafting the email announcements, inputting guests into the visitor system, and liaising with security for Ranch access.
Greets Skywalker Sound guests and manages their activities while on campus.
Responsible for giving tours of the Skywalker Sound Technical Building and other Ranch locations.
Provides back-up administrative support to the Director of Production.
Assist with special projects as needed, including special event coordination.
Maintains client contact and location list used by various parties
Submit expense reports for various departments including production and client services.
Enters scheduling information into ShowMGR
Updates Skysound.com and other Socials
Creates project credit lists with DOP approval
What We’re Looking For
College degree, or equivalent, and 3+ years relevant experience in a corporate, preferably entertainment environment.
Excellent communication skills, written and verbal. Ability to effectively and efficiently communicate with all levels of executive, management and staff.
Demonstrated professionalism and ability to maintain the highest level of confidentiality.
Proven ability to successfully handle a high level of client interaction.
Ability to manage multiple projects and tasks with a high level of detail and accuracy.
Excellent organizational and follow through skills.
Highly computer literate. Must be proficient with the following software; GSuite, MS Word, Excel, Power Point. FileMaker Pro preferred.
Demonstrated ability to partner with others and build relationships.
Ability to work well and prioritize in a fast paced multi-project environment.
Must work well under pressure.
The hiring range for this position in San Francisco is $59,900.00 - $76,600.00 annually per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
About Lucasfilm:
Lucasfilm is a global leader in film, television and digital entertainment production. In addition to its motion-picture and television production, the company's activities include visual effects, audio post-production and cutting-edge digital animation, interactive entertainment software, and the management of the global merchandising activities for its entertainment properties including the legendary STAR WARS and INDIANA JONES franchises. Lucasfilm Ltd. is headquartered in northern California.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Lucasfilm Ent Co Ltd, LLC Payroll Svc, which is part of a business we call Lucasfilm.
Lucasfilm Ent Co Ltd, LLC Payroll Svc is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.