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Facilities Coordinator

Apply Now Apply Later Job ID 10084310 Location Sydney, Australia Business Industrial Light & Magic Date posted Mar. 22, 2024

Job Summary:

Your role?

We are looking for a Facilities Coordinator who will assist the Facilities Manager and Assistant Facilities Manager with the overall smooth running of the ILM Sydney studio and facilities.

We are looking for an enthusiastic individual with exceptional organisational skills, who is a Team player and strives to maximise the team/department performance.

What will you be doing?

On any given day you will work closely with all areas of the business including Technology, Talent, HR and Finance Teams.  Key areas the role will include, but are not limited to;

  • Supervises the Studio Runners tasks
  • Escalation point for the Runner and day to day Facilities issues in the studio
  • Assists with updates to Facilities Intranet Pages
  • Assists with managing staff / social events and screenings along with the facilities team
  • Proactively manages the day to day maintenance, communicating and managing issues with contractors and suppliers as required.
  • Manages the First Aid and Fire Wardens, ensuring training is up to date
  • Works with the Assistant Facilities Manager in managing the desk booking tool, ensuring that the requirements of the Executive Producers and Talent Managers on shows, departments and production are met.
  • Responsible for the aesthetics of the studio working with Facilities Manager and Assistant Facilities Manager
  • Manages new starters liaising with internal departments accordingly.
  • Manages incoming and outgoing mail and couriers
  • All other duties as required.

To be a contributing member of this team, you will have a mix of these skills:

  • Minimum 1 year in a similar role
  • Excellent communication skills
  • Ability to be flexible with work schedule
  • Enthusiastic self-starter with exceptional organisational skills
  • Ability to manage time effectively and continually re-prioritise tasks
  • Detailed and methodical approach to troubleshooting and resolving issues
  • Team player who will strive to maximise team/department performance


At Lucasfilm/ILM we believe that diversity, inclusion and belonging are integral to our company. We are at our best when our people at all levels reflect the vast life experiences of our audiences, and we thrive when ideas and decisions from all are valued and represented. If you are passionate about the role, but don't fit every criteria of the posting, we encourage you to still apply. We want to hear your story.

About Industrial Light & Magic:

Founded in 1975 by George Lucas, ILM is the leading effects facility in the world, serving the motion picture, commercial production, and attraction industries. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with ILM (Australia) Pty. Ltd., which is part of a business we call Industrial Light & Magic.

Apply Now Apply Later

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